Document Controller

Role Overview

Working within the construction team, you will manage the project common data environment (CDE) and provide ongoing training and support to project stakeholders. As Document Controller, you are responsible for the timely, accurate and efficient preparation and management of documents relating to a construction project, controlling the numbering, sorting, filing, storing and retrieval of both electronic and hard‑copy documents produced by technical teams, projects or departments.

Additionally, you will support the project team with administrative tasks and duties.

• Providing security control and all site-based administrative support
• Managing and maintaining all published design documentation in line with VCUK processes and procedures
• Implementing the project CDE, file structure, virtual file links, email file links, security rights, workflows and voting rights
• Undertaking regular checks of assigned security rights
• Managing and approving user permissions
• Validating metadata assigned to design documentation
• Inputting VCUK Asset Data
• Vetting all internal and external activities, including but not limited to applications, leavers, and subcontractor(s)
• TQ & portal management (daily checking and informing affected staff, uploading documents)
• Undertaking ; sending forms (SALs) to subcontractors, chasing, logging and collating information
• Verifying that all published design documentation meets the current approved status
• Monitoring the flow of design documentation and advising on any non-compliance
• Managing the printing of project design documentation
• Maintaining and controlling the hard copy record of all project design documentation on site
• Ensuring that all as-built drawings, O&M manuals, health and safety file and post construction stage BREEAM documentation is uploaded to the project CDE
• Monitoring to ensure that the site team are working to the latest issue of design documentation
• Capturing "best practice" and sharing with CDE user group
• Supporting all users of the project CDE in its application and use, providing guidance and training as appropriate
• Organising meetings
• Assisting with the commercial team to chase tenders and other information
• Other general admin tasks when required

• Comprehension of industry standard naming conventions
• Competent experience with Viewpoint for Project, along with the Microsoft suite of tools, specifically Excel, Teams and Share Point
• Experience of working on projects with large volumes of data and information from various sources

Should you require any reasonable adjustments to be made as part of the application process, please contact us directly.

VINCI Building recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.

Fairness, Inclusion and Respect (FIR) at VINCI Building is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.