Remote Executive Assistant

Executive Assistant

to the Founder & CEO

Location: UK – Hybrid / Flexible Working

Contract:
Permanent | Full-time

Thomas & Co International is a growing, multi-award-winning tax and advisory firm supporting entrepreneurs, privately owned businesses, high-net-worth individuals and internationally mobile clients across the UK and overseas. The firm has doubled revenue for four consecutive years and now operates with a team of 35+ high performers.

As the firm continues to scale, we are looking for an exceptional Executive Assistant to provide direct, high-trust support to our Founder & CEO.

This is a senior support role for someone exceptional at managing complexity, anticipating needs and operating with absolute discretion. The successful candidate will work as the Founder’s right hand across the full spread of his commercial, content and personal commitments.

Our Founder & CEO Josh Thomas was recently named in the Forbes 30 Under 30 Europe list in the Finance category. He has built one of the largest personal brands in the tax advisory space, reaching millions of views each month and landing him in entrepreneurial circles out of reach to most. You can explore his thought leadership and insights via his Instagram
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The Role

This role provides direct, comprehensive support to the Founder across the full spread of his commercial and personal commitments. You will own his diary, travel and communications, coordinate across the firm’s commercial work streams and content production, and act as a trusted gatekeeper for his time and standards.

On any given week, you may be coordinating complex international travel, preparing briefing notes for a high-net-worth client meeting, supporting a podcast or speaking engagement, liaising with editors on content campaigns, and managing inbound requests from media, partners and prospective clients. The work spans operational, strategic and personal, and requires someone who can hold all of it with discretion, polish and pace.

Key Responsibilities:

• Own and manage the Founder’s diary, ensuring time is allocated effectively across commercial, content, partnership and personal commitments.

• Coordinate complex domestic and international travel, including flights, accommodation, ground transport and full itineraries.

• Manage inbound communications, prioritising correspondence and acting as a first-line filter for the Founder’s time.

• Prepare for meetings, including agendas, briefing notes and supporting documents, and ensure agreed actions are tracked through to completion.

• Coordinate across internal team members and external partners to keep commercial work streams progressing on the Founder’s behalf.

• Act as a key point of contact for high-profile clients, partners and brand collaborators, representing the Founder’s standards in every interaction.

• Support the Founder’s content and personal brand operation, coordinating with editors, podcast hosts, event organisers and partnership brands.

• Manage personal commitments, lifestyle administration, restaurant and event bookings, and ad-hoc personal tasks.

• Maintain absolute discretion across all confidential business and personal information at all times.

Experience and Qualifications:

• Significant experience as an Executive Assistant or Chief of Staff to a Founder, CEO or senior public-facing executive.

• Track record supporting a Founder or principal who attracts inbound media, podcast, public speaking and investment opportunities is highly advantageous.

• Highly commercially aware, with the capability to act and operate on the Founder’s behalf in commercial conversations and inbound opportunity discussions.

• Demonstrated ability to manage complex domestic and international diary and travel logistics with precision.

• Experience operating within high-net-worth, professional services or comparable environments such as luxury, finance or talent management is highly advantageous.

• Confident handling sensitive and confidential information with absolute discretion.

• Excellent written communication, with strong drafting and proofreading skills.

• Highly proficient with diary, productivity and project management tools (Google Workspace,…