Executive Assistant

Overview
As an Executive Assistant, you will provide high‑level administrative and organisational support to Managing Directors, ensuring their time is optimally managed and business priorities are met. The role enables senior leaders to focus on strategic leadership by managing complex scheduling, communications, and project coordination.

Key Responsibilities

Manage complex calendars, prioritising and scheduling meetings, appointments, and events across multiple time zones.
Coordinate domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
Prepare, proofread, and format correspondence, reports, presentations, and board materials.
Screen and manage incoming communications, responding on behalf of Managing Directors where appropriate.
Organise and support meetings, including agenda preparation, minute‑taking, and follow‑up on action items.
Plan and coordinate internal and external events, offsites, and executive workshops.
Handle confidential information with discretion and professionalism.
Liaise with key stakeholders, clients, and partners on behalf of the Managing Directors.
Track and reconcile expenses, process invoices, and manage budgets for executive activities.
Support project management activities, ensuring deadlines and deliverables are met.
Anticipate the needs of the Managing Directors and proactively resolve issues.
Provide general administrative support as required, including document management and office coordination.

Skills & Competencies

Exceptional organisational and time‑management skills; ability to prioritise and multi‑task effectively.
Excellent written and verbal communication skills.
High level of discretion, integrity, and professionalism.
Strong problem‑solving skills and proactive approach.
Attention to detail and accuracy in all work.
Ability to build relationships and influence at all levels.
Adaptability and resilience in a dynamic, fast‑paced environment.
Strong judgement and decision‑making abilities.
Passion for our mission ‘to generate a more sustainable future by leading the transition to clean energy’.
Our values: be a leader, build trust, be responsible, be innovative and ‘bring your alpha’.

Experience & Qualifications

Bachelor’s degree or equivalent experience preferred.
Minimum 5 years’ experience as an Executive Assistant or in a similar high‑level administrative role.
Experience supporting C‑suite or senior executives, ideally within a fast‑paced, international environment.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); experience with collaboration tools (Teams, Zoom, SharePoint) is advantageous.
Demonstrated ability to handle confidential information with integrity.
Experience coordinating international travel and managing complex schedules.

What We Offer

A busy role in a supportive team, with plenty of opportunities to learn.
International scope – we operate in over 8 countries.
Hybrid working – you will be required in the central Milan office at least three times a week and alternating working from home every other Friday.

Equal Employment Opportunity
We are committed to equal employment and advancement opportunity irrespective of race, color, ancestry, social background, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity.
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