Executive Assistant CEO & Office Manager

We are exclusively mandated by an international, stock exchange listed life sciences company to identify an exceptional Executive Assistant & Office Manager to the CEO.

In this key role, you will act as the trusted right hand to the CEO and provide high-level executive, organisational and operational support in a fast-paced, international and growth-oriented environment. You will manage the CEO’s extensive agenda, coordinate priorities, ensure smooth communication with internal and external stakeholders and support the interface with the Board of Directors.

Beyond classic executive assistance, you will also take ownership of the headquarters office in the region of Zug.

We are looking for a highly experienced, proactive and service-minded personality who brings structure, discretion and positive energy into a dynamic global executive office. This is a role for a passionate Executive Assistant who enjoys being close to the business, thinks ahead, maintains an overview even under pressure and enables the CEO to focus fully on strategic priorities.

• Provide comprehensive executive and personal assistance to the CEO, including agenda management, prioritisation, travel coordination and correspondence
• Act as a professional liaison for internal and external stakeholders, senior management, and selected Board interactions
• Coordinate and support Board meetings, Executive Committee interactions, management meetings and international events, incl. preparation and follow-up and action tracking
• Manage the headquarters office in the region of Zug, including infrastructure, suppliers, internal administration, IT coordination, procurement and office operations
• Support operational priorities, travel agency coordination, expenses, invoices and collaboration with the global assistant network
• 10+ years of experience as an Executive / Personal Assistant at senior management or top executive level, fluent English, with good German and French are strong assets
• Background in international corporate environments, ideally with exposure to listed companies or highly regulated, complex organisations
• You are the calm force in the room: highly organised, discreet, mature and able to maintain an overview even when priorities shift quickly
• Your superpower is making things happen: you think ahead, connect the dots, solve issues before they become problems and bring structure to a dynamic environment
• You are a true team player with a strong can-do attitude, excellent communication skills and a positive, engaging presence
• High degree of ownership and responsibility in a trusted role close to the CEO
• Hybrid working model with a high level of remote work possible
• Dynamic, international and growth-oriented environment in a highly relevant life sciences sector

Pensum: 100 %