Office & Team Administrator

Office & Team Administrator

Final date to receive applications: 30 June 2026

Department: Executive Support

Employment Type: Permanent

Location: Cardiff

Reporting To: Adrienne Buckley

Compensation: £30,000 / year

The Office and Team Administrator will provide a full range of administrative support to the Green GEN Cymru team as they progress a portfolio of grid connection projects across Wales, including management of the head office in Cardiff, Wales. This role is an exciting opportunity to join a high growth business and play a key part in the continued success of this critical part of the organisation.

• Calendar and diary management
• Creation of presentations, reports and communication materials using the Microsoft Office suite
• Managing internal mailboxes and team social events
• Arranging travel, including flights, trains, hotels, restaurants and taxis
• Collating and scheduling social media content from the team to be shared with the external affairs team
• Minute taking at team meetings
• Provide administrative assistance to the wider team where necessary

• Greeting visitors warmly, signing them in & assigning visitor passes
• Completing administrative tasks such as filing, delivering & processing post
• Organising, and maintaining the office and reception area, ensuring health and safety standards are complied with
• Ensuring stationary supplies are stocked
• Setting up meeting facilities – IT support/external support for visitors
• Arranging catering for meetings and daily office use
• Maintaining front door security, security cards and reporting any suspicious activity
• Key contact for the building management, ensuring any issues or concerns reported in a timely manner
• Manage all office facilities and maintenance contracts such as cleaners and confidential waste management and Coffee Machine
• Ensure coffee machine is cleaned and working correctly
• Ensuring office best practice and implementation of clear desk policy
• Support the management and logistics of IT for the office and remote workers
• New starter IT set up for day 1 for all GGC colleagues
• Manage home working equipment requests and mobile phone ordering for colleagues
• Monitoring and maintaining fire safety and first aid records and certificates
• Ownership and maintenance of the accident book and first aid kit

• Excellent organisational skills and attention to detail
• Strong communication and presentation skills, both written and verbal
• Proven ability to maintain discretion and confidentiality
• Ability to work as part of a team and form good working relationships, internally and externally
• Ability to prioritise and pre-empt requirements
• Flexible and adaptable
• Excellent telephone manner
• Confident, determined and deadline driven
• Consistently high level of service to all team members, no matter their seniority

• Previous experience in a PA/EA role supporting up to Director level (Desirable)
• Experience in working with the Microsoft Office suite (Word, Excel and PowerPoint)
• Experience working in a high-paced team environment

• Hybrid work structure available (role dependent)
• The ability to work core hours and take time back in lieu throughout the week
• Fridays are allocated as ‘no meeting’ days to ensure down time at the end of the week
• 28 days annual leave, plus bank holidays
• Private Medical Insurance from day 1 with cover for immediate family including spouse or partner and children, including direct mental health pathways and support
• Annual pay review and discretionary bonus
• Employer pension contributions up to 7%
• Electric car scheme via salary sacrifice
• Cycle to Work Scheme
• Tech scheme – discounts on latest technology including laptops, phones, iPads for personal use
• Life assurance cover and income protection
• Travel insurance
• Suite of enhanced policies and provisions to support colleagues through all the moments that matter
• Regular team socials, activities, sporting events and charity fundraisers