Executive Assistant

Founded in Switzerland in 1968, Zühlke is an international transformation partner offering services in tech strategy, digital solutions, device and systems engineering, and business innovation across regulated sectors such as health and finance.

As Executive Assistant to the CEO Switzerland and members of the C‑Level Leadership Team, you will play a key role in enabling our leadership team to operate effectively in a fast‑paced, international, and people‑centric organization.

• Independently manage and coordinate all administrative and organizational matters for the CEO Switzerland and selected C‑Level executives.
• Organize, prepare, and follow up on executive and leadership meetings, including agenda management, documentation, and minutes.
• Track and follow-through on strategic priorities, decisions, and action items.
• Proactively coordinate calendars, travel planning, and complex scheduling across multiple stakeholders and time zones.
• Prepare high‑quality presentations, decision papers, reports, and executive communications.
• Act as a trusted point of contact for internal and external stakeholders, ensuring smooth communication flows.
• Continuously improve processes, simplify coordination, and increase efficiency within executive operations.

• Commercial background with further education as an Executive Assistant or in a similar field.
• Several years of experience supporting senior executives or C‑Level stakeholders in an international environment.
• Highly organized, proactive, and able to manage multiple priorities with calmness and attention to detail.
• Independent thinker, forward‑looking, handling confidential matters with discretion and professionalism.
• Excellent communication skills and confidence interacting with senior stakeholders.
• Strong service mindset and reliable support with positive energy.
• Highly proficient in MS Office and comfortable preparing professional presentations and executive documents.
• Fluency in German and English (written and spoken).

• Flexible working hours, home office, family‑friendly atmosphere.
• Team and social events, modern office, high‑end notebooks and smartphones.
• Career development opportunities, individual development plans and trainings.
• Sustainability initiatives and long‑term project impact.

We welcome people from all backgrounds, regardless of their gender, personality, national origin, race, religion, colour, sexual orientation, gender identity, age, marital status, disability or veteran status.