Office Administrator & Executive Support

Location: Whitby

Office Administrator & Executive Support
Full time | SIMNET Survey Portal | Canada

Posted On 15/06/2026

Job Information
Salary: $50,000 to $65,000 CAD

Work Experience:

1-3 years

Location:

Whitby, Ontario, L1N 8R2

Employment Type:

Onsite

Job Description
SIMNET is a leading provider of cloud computing services and solutions, offering infrastructure, platform, and software as a service to a range of clients including small and medium businesses, enterprises, and government agencies.

Role

Summary:

The Office Administrator ensures day‑to‑day operations run smoothly, coordinating administrative tasks, supporting leadership, and maintaining an efficient office environment.

In this role, you will be responsible for:

Office Administration

Maintain an organized and functional office environment

Ensure office snacks and beverages are consistently stocked, managing inventory and coordinating purchasing through vendors and online platforms

Manage office supplies, deliveries, and general logistics

Liaise with building management, cleaning services, and vendors

Provide administrative support to the Owner, including calendar coordination and scheduling

Track action items and support meeting logistics, and follow‑ups

Manage vendor accounts, including service plans, and issue resolution with providers

Coordinate shipping and receiving processes, including managing incoming deliveries, preparing outgoing shipments, tracking packages, and maintaining accurate records

Event Coordination

Serve as an active member of the SIMNET Social Committee, owning the planning and execution logistics of employee social events throughout the year

Plan and oversee company‑wide lunch initiatives, managing ordering, employee communications, and end‑to‑end execution

Provide support for additional internal and external events, working cross‑functionally with other teams if necessary

Travel Coordination

Own end‑to‑end travel coordination for leadership events, including booking flights and hotels, organizing itineraries, and coordinating agendas and meals

Health & Safety Support

Maintain Health & Safety documentation and logs

Track required training, certifications, and refreshers

Coordinate inspections, drills, and follow‑up actions

Support Health & Safety execution in partnership with HR

Coordinate workstation setup and asset tracking with IT

Support onboarding and off‑boarding logistics as directed

Other duties and tasks as required

Requirements

Strong administrative and organizational skills

Ability to manage multiple priorities and follow through on tasks

Professional communication and attention to detail

Strong interpersonal skills

Ability to anticipate needs and take initiative

Adaptable in a fast‑paced, dynamic environment

Comfortable supporting senior leadership

Reliable, proactive, and service‑oriented

Must have reliable transportation (supply pick‑up, lunch pickups, etc.)

What you’ll enjoy about SIMNET

Comprehensive Health & Wellness:  Extended health and dental coverage, plus a flexible health spending account (HSA)

Financial Wellbeing:  Group RRSP matching program

Learning & Growth:  Continuing education opportunities, professional development programs, and tuition support

Work‑from‑home options:  Flexibility to work from home when needed

Recognition & Rewards:  Gamified program to give kudos and earn recognition

Collaborative Culture:  Inclusive team where ideas flow freely

Challenging & Innovative Projects:  High‑impact projects that inspire creativity

Convenience & Comfort:  On‑site parking, casual dress code, free snacks and drinks, company lunches twice a month

Team Connection:  Company events, outings, and team‑building activities

SIMNET is an equal‑opportunity employer and is committed to providing reasonable accommodations to applicants throughout the interview process.

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