Office Administrator

Position: Office Administrator )
Overview  We are seeking a highly organized and professional Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer service, and supporting administrative functions across various departments.

This role offers an excellent opportunity for individuals with robust clerical skills and experience in office management to contribute to a dynamic work environment.
Allows for flexibility in schedule, individual responsibility and the chance to work with a team that values work life balance, honesty, integrity and self improvement. In person required however site travel and work from home will be appropriate ies   Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and Quick Books
Handle filing systems, document proofreading, and ensure proper organization of all administrative files
Provide customer support by addressing inquiries via phone, email, or in person, demonstrating excellent phone etiquette and customer service skills
Assist with bookkeeping tasks, including invoicing and expense tracking
Coordinate appointments, meetings, and calendar management for executive officers
Perform general clerical duties such as typing correspondence, preparing reports, and maintaining office supplies
Requirements   Proven experience in office administration or clerical roles, preferably within medical or dental offices
Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and Quick Books
Strong computer skills with the ability to perform data entry accurately and efficiently
Excellent organizational skills with attention to detail in proofreading and document management

Experience with multi-line phone systems and front desk responsibilities
Ability to handle customer service interactions professionally and courteously
Strong typing skills with a focus on accuracy and speed
Knowledge of bookkeeping practices related to invoicing and expense management is a plus
Previous experience in construction or office environments is desirable but not required
Ability to multitask effectively in a fast-paced environment and demonstrate excellent phone etiquette
Benefits   Casual dress
Flexible schedule
On-site parking
Pay:  From $25.00 per hour
Language   English (required)
Licence/Certification   Class G Licence (preferred)
Work Location  Hybrid remote in Kingston, ON K7K 6Z3

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