Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

Position: Coordinator Contract)
Girl Guides of Canada–Guides du Canada (GGC), a national membership-based organization, empowers every girl in Guiding to discover herself and be everything she wants to be. Our mission is to be a catalyst for girls empowering girls. Together, we’re building our vision of a better world, by girls.

Position
Coordinator, Calgary Area (Contract until August 2026). Hybrid work arrangement. Must reside in Alberta, with a minimum of one day per week at the Calgary Area Guide Centre. The role reports to the Regional Manager and works closely with the Calgary Area Commissioner and other senior volunteers.

About this Opportunity
This role focuses on coordinating logistics for Area events and Council meetings, managing administrative tasks, and supporting day‑to‑day operations such as equipment rentals and space maintenance. It is a collaborative, hands‑on role ideal for someone who is highly organized, people‑oriented, and excited to contribute to a mission‑driven environment.

Responsibilities

Coordinate logistics for Calgary Area events, including venue booking, vendor coordination, registration support, and participant tracking.

Provide administrative support for events, including preparing materials and supplies.

Support senior volunteers in planning and executing Area‑level events.

Track event budgets, process invoices, and complete purchase card reconciliations.

Attend events on‑site to provide real‑time support.

Serve as the key point of contact for event‑related details.

Work closely with senior volunteers to plan and coordinate logistics for Area Council meetings.

Prepare and distribute meeting materials.

Attend meetings to take minutes and track action items.

Support sharing of information and tools with Council members.

Update and maintain the Council’s motion book.

Develop and maintain Calgary Area SharePoint sites and other collaboration tools.

Coordinate pick‑up and drop‑off of event equipment and be available on‑site for other rental items.

Maintain the Area Maker Space by monitoring supplies and preparing the space for use.

Oversee routine building maintenance and coordinate service appointments.

Work with volunteers to establish and maintain service contracts for Calgary Guide Centre and other properties.

Build strong, respectful working relationships with staff and volunteers at all levels.

Communicate regularly and clearly to support volunteers.

Contribute to a positive, solutions‑focused team environment.

Adhere to and promote all relevant policies, procedures, and practices.

Provide general, ongoing support to members/volunteers, responding to inquiries and consulting with appropriate groups.

Perform other duties as assigned.

Ideal Candidate
Prior

Work Experience:

2–3 years of experience in administrative coordination, event support, or a related role.

Experience working in a collaborative environment with multiple stakeholders.

Competencies:

Proficiency in Microsoft 365 and online collaboration tools.

Ability to work scheduled in‑person evening hours (1 evening/week) and occasional evenings and weekends for events or Council meetings.

Valid driver’s license and access to a vehicle is an asset.

Strong organizational skills; able to manage multiple tasks, set priorities, and meet deadlines with accuracy and attention to detail.

Problem‑solving mindset; resourceful and solutions‑oriented when handling unexpected changes or logistical challenges.

Team player; builds positive working relationships with staff and volunteers; communicates clearly and respectfully.

Initiative; takes ownership of responsibilities, anticipates needs, and follows through reliably.

Adaptability; comfortable adjusting to shifting plans and supporting a range of activities in a dynamic volunteer‑led environment.

Service‑oriented; committed to supporting others and contributing to the success of events, meetings, and team projects.

Benefits

Collaborative remote work environment.

Fun and friendly work environment and work‑life balance.

Hiring Range
$45,600.00 – $53,830.00 annually

Final date to receive applications
May 29th, 2026. Submissions without a cover letter will not be considered. Please note GGC accepts all genders for job applications.

Equal Opportunity Statement
GGC is committed to diversity, equity and inclusion. We value a recruitment and selection process that is inclusive and barrier‑free, and we encourage applications from people who are racialised, Indigenous, people from the 2

SLGBTQI+ community, people with disabilities, and other equity‑seeking groups. GGC welcomes girls and women – cisgender and transgender – as well as non‑binary people who are comfortable in spaces that focus on and are driven by the experience of girls. Upon request, accommodations will be made during the recruitment process. We thank all candidates for their interest. Only those selected for an interview will be contacted.

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