HSE Office Administrator

Job description:

Our client is a locally owned and operated company providing safety consulting and management, manual development, safety training, and retail safety supplies to clients across Western Canada. They pride themselves on accuracy, professionalism, and a friendly, team-oriented workplace.

We are looking for a  HSE Office Administrator  who is highly detail-oriented, extremely comfortable working with data and documentation, and thrives in a digital, multi-tasking environment. This position is ideal for someone who enjoys using Microsoft Office and online platforms to organize information, support clients, and keep projects running smoothly.

Key Responsibilities
Documentation & Data Management

Build, edit, and format safety manuals, forms, and training materials in Microsoft Word and Excel.

Organize and maintain client data across Work Hub, Quick Books, Comply Works, ISNetworld, and other safety registry systems.

Compile and update client safety statistics and reports.

Maintain accurate electronic and physical filing systems.

Client Communication & Support

Communicate professionally with clients by phone and email.

Assist clients in preparing for COR/SECOR audits and maintaining compliance documentation.

Coordinate client onboarding, orientations, and safety program updates.

Ensure timely follow-up on all client communication and deliverables.

Office & Operations Coordination

Prepare and send quotes, invoices, and statements.

Assist in daily functions of the retail safety store, including product knowledge, ordering, and point-of-sale transactions (Quick Books/credit & debit processing).

Participate in company meetings and maintain a clean, organized office environment.

Qualifications & Skills

Minimum  2 years of office and HSE experience .

Advanced proficiency in Microsoft Word and Excel (formatting, tables, TOCs, and templates) a MUST!

Strong comfort level with  databases, online systems, and digital platforms .

Excellent attention to detail, organization, and written communication skills.

Ability to work independently and handle multiple tasks in a fast-paced environment.

Valid  Class 5 Driver's License  with a  clean driver's abstract .

Safety-related training will be provided.

Work Schedule & Environment

Hours:

Monday to Friday, 8:00 a.m. – 4:30 p.m. (half hour lunch break) –  On-site. Remote work not offered.

Location:

Grande Prairie, AB.

Friendly, professional, team-based environment with internal training and growth opportunities.

Compensation

Hourly Wage:  $25–$30/hour, based on experience and skill level.

Biweekly pay via direct deposit.

Holiday pay at 4%, paid on each cheque or accumulated and paid out annually.

Growth opportunities for employees demonstrating initiative and strong performance.

Benefits:

On-site parking

Paid time off

Ability to commute/relocate:

Grande Prairie, AB T8V 2N6: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (required)

Experience:

Advanced Microsoft Office: 4 years (required)

Language:

English (required)

Work Location:

In person

Job Types: Full-time, Permanent

Work Location:

In person

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