Administrative Assistant

Company Description Henley Contracting Ltd. has been providing custom home building and renovation services since 1989, with a strong focus on craftsmanship and exceptional client service. The company delivers tailored projects ranging from custom homes and cottages to interior and exterior renovations, additions, and landscaping. An experienced and organized team works collaboratively to create spaces that meet and often exceed client expectations.

Based in Oshawa, Henley Contracting serves the Durham Region and the City of Kawartha Lakes, maintaining a reputation for quality and customer satisfaction. Applicants can expect to join a team that values professionalism, reliability, and pride in its work.
Role Description This full-time Administrative Assistant role is a hybrid position based in Oshawa, ON, with a combination of in-office work and some work-from-home flexibility. The Administrative Assistant will manage day-to-day office operations, including answering and directing phone calls, responding to emails, greeting visitors, and organizing incoming and outgoing mail. This role will support executives and project managers by scheduling meetings, maintaining calendars, preparing documents, and coordinating correspondence with clients, vendors, and subcontractors.

The successful candidate will maintain organized filing systems (digital and physical), update databases, process invoices and basic administrative paperwork, and assist with preparing reports and project-related documentation. The Administrative Assistant will also help with general clerical tasks such as data entry, photocopying, ordering office supplies, and supporting the team to ensure smooth business operations.
Qualifications

• Strong administrative and clerical skills, including Administrative Assistance and Clerical Skills, with the ability to manage multiple tasks and priorities.
• Professional communication abilities, including clear written and verbal Communication and excellent Phone Etiquette when interacting with clients and team members.
• Experience providing Executive Administrative Assistance, such as calendar management, meeting coordination, and preparation of documents for leadership.
• Proficiency with common office software (e.g., Microsoft Office or Google Workspace) and comfort working with digital filing systems and basic data entry.
• Strong organizational skills, attention to detail, and reliability in handling confidential information and time-sensitive tasks.
• Ability to work effectively in a hybrid environment, demonstrating self-motivation, independence, and collaboration with on-site and remote colleagues.
• Previous experience in construction, contracting, or a related industry is an asset but not required.
• High school diploma or equivalent required; additional post-secondary education in office administration, business, or a related field is an asset.