Assistant Company Secretary

Role Overview

An opportunity for a qualified governance professional to join the UK Company Secretarial team as an Assistant Company Secretary. The scope of your role will be UK and international subsidiary and fund boards, plus support to committees, where relevant. Your role will also involve governance related project work, when the opportunity arises.

• Act as lead company secretary to subsidiary Boards, LLPs and Committees
• Prepare agendas in consultation with the respective Chairs, and assemble and distribute Board, Committee and Shareholder packs in electronic format
• Attend and minute Board meetings, shareholder meetings and other committee meetings
• Prepare action lists and co-ordinate the timely follow up of actions, including execution of documents according to local requirements
• Attend and contribute to any pre-meetings in advance of Board meetings
• Support working with the General Counsel's Organisation ensuring compliance with statutory and regulatory requirements, the articles of incorporation (or equivalent) and with good corporate governance practices
• Arrange relevant statutory filings, maintain local statutory records as necessary and checklists of filing requirements in multiple jurisdictions (including for branches) and liaise with external company secretaries / external service providers as needed
• Assist with maintenance of the Group's statutory registers via Diligent Entities
• Maintain various corporate governance charts, guides, policies and terms of reference
• Provide general assistance on group wide projects as and when needed
• Contributing to team meetings and assisting the team in continuously improving processes and governance practices

• Must be a qualified governance professional or qualified solicitor
• Previous demonstrable board support experience, ideally in Financial Services and maintaining corporate filings, ideally in multiple jurisdictions
• Good knowledge of applicable laws, governance codes and regulations
• The candidate must be able to demonstrate accuracy and attention to detail; be proactive, a self-starter, and extremely well organised
• Fluent business English will be needed
• Working within a global financial services group ideally including matrix management
• Using electronic board packs and company filing databases (e.g. Diligent Entities, Nasdaq Board Vantage and similar software)
• Minuting board meetings
• Corporate actions
• Subsidiary governance

Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process. Please discuss any flexible working requirements directly with your recruiter.