Business Support Specialist

Description
Unit | Department:  General Counsel

Reports to:

Executive Vice-President, General Counsel

Type:  Permanent | Full-Time | 1 Vacancy

Salary:  $68,000 to $85,000

What makes you a great fit for this role?
You are a highly organized and proactive professional who thrives in a fast-paced environment. You bring strong attention to detail, the ability to manage competing priorities, and a passion for supporting teams and leaders in achieving their objectives. You also bring experience working in a legal context, allowing you to confidently support processes involving legal documentation, confidentiality and privilege. You’re comfortable working independently while staying collaborative, and you’re always looking for ways to improve processes and drive efficiency.

We Have:

Colleagues committed to meaningful work

Leaders that have your back

An enterprise that embraces change

The tools to do your job

An unmatched employee experience

Wellness initiatives that’ll make your jaw drop

You Have:

Coordinated complex calendars, meetings, and travel arrangements for senior leaders

Supported the planning, organizing, and scheduling of board/committee meetings, including managing calendars, coordinating logistics for related events, and administering invoices and expense claims.

Prepared internal and external correspondence

Provided administrative support to legal counsel, including maintaining internal legal files by tracking legal matters and ensuring documents and correspondence were filed in compliance with legal requirements

Organized and executed events, workshops, or internal programs, including managing logistics and communication

Managed competing priorities in a fast-paced environment while ensuring deadlines were met

Identified inefficiencies in processes and implemented improvements to enhance workflow and team productivity

Maintained and updated internal documents, shared drives, or intranet pages to ensure information accuracy and accessibility

Processed invoices, and supported financial administration activities such as monitoring and tracking budgets

And this is totally you:

Experienced supporting legal counsel, with an understanding of legal processes and documentation

Highly organized and detail-oriented

Proactive with a solutions mindset

Strong communicator and relationship builder

The CMA and the CMA Group of Companies (CMA Foundation and CMA Impact) are committed to accommodating employees with disabilities, accessibility needs, and other protected human rights characteristics, to the point of undue hardship. Any candidate requiring accommodation is encouraged to make their needs known.

Reconciliation, equity, diversity, and inclusion are key priorities, and the CMA enterprise actively strives to build a culture where all employees can be their authentic selves and are valued for their diverse personal experiences and perspectives. We welcome and encourage candidates from diverse backgrounds and a variety of lived experiences to apply.

The CMA and the CMA Group of Companies (CMA Foundation and CMA Impact) has hybrid as well as remote workers across Quebec and Ontario. The Enterprise works in partnership with stakeholders and counterparts nationally across Canada. Due to the nature of the work performed for this position, the incumbent is required to communicate with colleagues in Quebec, Ontario and/or other provinces in English.

Proficiency in French is an asset, but not a requirement of this role.

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