Lease Admin

Position Overview

The Lease Administrator will work closely with our clients to help support across all lease management areas. The tasks will cover abstraction, system updates and liaising with landlords. The Lease Admin will work on various projects as they arise, providing the chance to learn new systems, processes and procedures. The below responsibilities are not an exhaustive list, and each one could contain more sub‑tasks.

• Assist in administering all levels of Lease Administration and special projects as needed by management.
• Assist with abstraction of key data points from leases.
• Assist with creating leasing data in relevant system(s), whilst also running business processes (indexation to uplift rent, show clients commitments to landlords, etc).
• Assist with client reporting e.g. scheduling key events reporting and discussing with clients in detail.
• Act on behalf of our clients to liaise with Landlords, requesting copies of invoices to reconcile against what they should be paying according to their lease and challenging where necessary.
• Support with system administration activities including user maintenance, updating configuration, customising the system, etc.
• Support with running IFRS
  · 16 calculation in the system (post lease update activity).
• Service charge reconciliation.
• Uploading sales data and calculating turnover rent (for Retail clients).
• Understanding clients’ portfolios to be the main contact point for internal and external lease‑related enquiries.
• Assist with sub‑leasing portfolio to cover activities such as raising tenant invoices, posting receipts and providing aging reports.

• Must be able to work during UK/NA hours and South African public holidays (you will receive UK/NA holidays instead of SA holidays).
• 2‑4 years’ experience as a Lease Administrator focused on Occupiers in the commercial sector.
• Ability to communicate effectively with clients, peers, and management through written and/or verbal communication.
• Ability to work independently.
• Ability to work under deadlines.
• Good organisational skills and the ability to manage priorities.
• A high degree of dependability, motivation and flexibility.

• Experience using MRI Software applications.
• Legal background.
• Understanding of Property & Lease Management processes & principles.
• Comfortable with System Administration tasks (non‑technical).
• Knowledge of Turnover Rent and / or IFRS
  · 16.
• Previous experience with client‑facing roles.

• Office breakfasts, quarterly lunches and virtual social events.
• Medical Aid Scheme.
• Competitive Personal Pension plan.
• Parental Leave benefit.
• 25 days annual leave plus public holidays, and 16 hours "Flex Time Off".
• Tuition Reimbursement Schemes.
• Flexibility to work from anywhere in the world for two weeks a year.

Flexible working environment – hybrid model with 3 days working from home per week. Requires alignment with either UK or North American business hours, Monday to Friday.

We are committed to being an inclusive employer, celebrating diversity across all backgrounds, including ethnicity, religion, sexual orientation, gender identity, disability, age, military and veteran status.