Lease Admin

Position Overview

The Lease Administrator will work closely with our clients to support all lease management areas, including abstraction, system updates and liaison with landlords. The role involves handling various projects, offering opportunities to learn new systems, processes and procedures. Below are key responsibilities and related expectations.

We provide a flexible hybrid work model with three days working from home per week.

Successful candidates must align with UK or North American business hours, working Monday to Friday.

• Assist in administering all levels of lease administration and special projects as requested by management.
• Abstract key data points from leases.
• Create leasing data in relevant systems and run business processes such as indexation to uplift rent and show client commitments to landlords.
• Prepare and schedule client reporting, and discuss findings in detail.
• Represent clients in liaising with landlords, requesting invoice copies, reconciling payable amounts, and challenging discrepancies.
• Support system administration tasks, including user maintenance, configuration updates and customisations.
• Run IFRS
  16 calculations in the system following lease updates.
• Reconcile service charges.
• Upload sales data and calculate turnover rent for retail clients.
• Serve as the main contact for internal and external lease‑related enquiries, understanding clients’ portfolios.
• Assist with sub‑leasing activities, such as raising tenant invoices, posting receipts and providing aging reports.

• Must be able to work during UK/NA hours and South African public holidays (UK/NA holidays will be granted instead of SA holidays).
• 2‑4 years of experience as a Lease Administrator focused on occupiers in the commercial sector.
• Effective written and verbal communication skills with clients, peers and management.
• Ability to work independently and under deadlines.
• Good organisational skills and capacity to manage priorities.
• High degree of dependability, motivation and flexibility.

• Experience using MRI Software applications.
• Legal background.
• Understanding of property and lease‑management processes and principles.
• Comfortable with non‑technical system administration tasks.
• Knowledge of turnover rent and/or IFRS
  16.
• Previous experience in client‑facing roles.

• Office breakfasts, quarterly lunches and virtual social events, plus employee‑led groups such as DEI, Women and Allies, and Pride Event Group.
• Medical Aid Scheme for health coverage.
• Competitive Personal Pension plan.
• Parental Leave benefit to support family life.
• 25 days of annual leave plus public holidays, and 16 hours of Flex Time Off to be used at your discretion.
• Tuition Reimbursement Schemes to further professional development.
• Flexibility to work from anywhere in the world for two weeks per year.

As a global company, we believe diversity brings benefits for our people, customers and clients. This is why MRI Software is committed to being an inclusive employer, regardless of your ethnicity, religion, sexual orientation, gender identity, disability, age, military and veteran status.