Legal Administrative Assistant- Commercial Litigation

Legal Administrative Assistant
- Commercial Litigation

Job Category
:
Legal Support Professionals

Requisition Number
: LEGAL
002470

Schedule
:
Full-Time, Hybrid

Toronto, 181 Bay Street, Suite 4400, Toronto, ON , Canada

McMillan has an exciting opportunity for a Legal Administrative Assistant in our Toronto Commercial Litigation Group. As a member of the team, you will play a key role in managing the legal and administrative aspects of the practice of a team of successful legal professionals.

Hybrid workweek note
:
This role offers a hybrid workweek, combining working from home for a few days and working in the Toronto office for the balance. Your hybrid schedule will start once you join McMillan!

• Act as the go-to person for your team, providing guidance and organizational support
• Prepare/draft and revise correspondences and various court documents
• Serve and file court documents
• Manage legal document management systems and court filing platforms
• Schedule motions, examinations for discovery, pre-trials and trial dates, amongst other scheduling tasks
• Open, organize, and maintain client files
• Monitor procedural deadlines and manage reminder systems
• Open new client matters and manage related administrative processes
• Assist with file closing and archiving in accordance with firm policies
• Support billing activities, including preparation of accounts and docket review
• Manage calendars and coordinate and schedule meetings
• Maintain and update client contact information
• Assist with tracking business development activities
• Coordinate travel arrangements and registrations for conferences
• Leverage technology to service clients in an efficient and effective manner.

• A Legal Assistant or Office Administration Diploma with a minimum of five to seven years of administrative experience supporting multiple legal professionals in a litigation setting
• Experience dealing with the various levels of Ontario Courts and familiarity with relevant court documents, filings, the Rules of Civil Procedure, Case Centre and OCPP, Commercial List matters, and Civil bookings
• Experience using Automated Civil Litigation (ACL)
• Strong administrative, organizational, and interpersonal skills
• High attention to detail and ability to meet deadlines
• Comfort working in fast‑paced environments and within team settings
• Commitment to delivering exceptional client service
• Eagerness to expand knowledge and adopt new technologies
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
• Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required

Commensurate Compensation and Benefits Package

Salary range – $60,000 - $70,000

At McMillan, we embrace equity, diversity, and inclusion and are committed to fostering an inclusive culture.

McMillan is committed to providing accommodation for applicants with disabilities. If you require accommodation, please contact us at or email us.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives, and experiences of individuals at all levels of the firm.