Personal Assistant, LIVE OUT

A busy family residing on the Upper East Side, New York City, with a second home in Southampton, NY (primarily used in the summer months), is seeking a highly organised and dedicated Personal Assistant. The candidate must hold a US passport or a Green Card and will be responsible for overseeing household operations across both properties, managing staff, and handling a wide range of personal assistant duties to ensure seamless day‑to‑day functioning.

This hands‑on, high‑energy role requires proactivity, strong multitasking abilities, discretion, and the ability to thrive in a dynamic environment.

Household Management:

• Oversee day‑to‑day operations of both the Upper East Side residence and the Southampton home
• Manage household staff, including housekeepers, nannies, and outside vendors
• Create and maintain staff schedules, ensuring proper coverage at all times
• Liaise with service providers, contractors, and vendors for maintenance and repairs
• Ensure all household supplies are well‑stocked, including groceries, cleaning supplies, and toiletries

Personal Assistant:

• Manage household budgets and track expenses; assist with home‑related bill payments, staff payroll, and other financial matters
• Handle correspondence and phone calls, including sorting mail and responding to inquiries
• Maintain the household email account on a daily basis
• Organise and maintain family records, files, and documents (including photos)
• Coordinate family schedules; liaise with administrative assistants for both working parents, organise school activities, and occasionally assist with family travel arrangements
• Handle personal errands such as shopping, gift purchasing, and returns
• Help coordinate events, including social gatherings, dinners, and children’s birthday parties
• Maintain household inventories and manage reordering processes

• US passport or Green Card
• Significant experience as a Personal Assistant, House Manager, or equivalent role in a private household
• Strong problem‑solving skills with the ability to manage multiple priorities and remain calm under pressure
• Proficiency with technology, including scheduling software, email, and household management apps
• Trustworthy, discreet, and respectful of family privacy; NDA to be signed accordingly
• Flexibility to travel between the Upper East Side and Southampton homes and adapt to occasional schedule changes
• Familiarity with managing household staff and vendors
• Valid driver’s license and ability to commute between locations
• Basic knowledge of smart home systems and technologies
• High‑energy and proactive attitude
• Strong verbal and written communication skills
• Long‑term commitment required

Monday–Friday, 9:00 AM–5:00 PM or 10:00 AM–6:00 PM (in‑person). On‑call availability required for evenings and weekends as needed. Flexibility to travel to the Southampton home during the summer months.

Salary Offered: Competitive salary commensurate with experience.
Benefits: Benefits package/reimbursement; PTO.
Accommodation: N/A.

ASAP