Office Manager and Bookkeeper

Overview

A well-established financial services firm, trusted for more than a decade by some of South Africa’s leading hedge fund managers, is seeking a highly organised and detail-oriented Office Manager & Bookkeeper to join its team. The business provides industry-leading advisory and hosting services and works with clients ranging from large institutional players to boutique hedge fund managers.

This dual-role position is responsible for the smooth day-to-day running of the office while ensuring accurate and compliant financial record-keeping. The role requires strong attention to detail, sound bookkeeping experience, and the ability to manage multiple priorities within a professional financial services environment. This role is ideal for a self-motivated individual who values accuracy, structure, and long-term stability within a specialist financial services environment.

• Office Management – Manage daily office operations, schedules, and appointments
• Office Management – Order and control office supplies and equipment
• Office Management – Act as first point of contact for visitors and incoming calls
• Office Management – Handle emails and general correspondence
• Office Management – Maintain accurate records, filing systems, and databases
• Office Management – Coordinate company events and meetings
• Office Management – Support onboarding of new employees
• Office Management – Manage staff leave records
• Office Management – Coordinate property maintenance, repairs, and service providers
• Bookkeeping – Record and track financial transactions (accounts payable and receivable)
• Bookkeeping – Load and reconcile payments on the banking system
• Bookkeeping – Perform debtor invoicing, reconciliations, and payment follow-ups
• Bookkeeping – Maintain fixed asset and insured asset registers, including depreciation schedules
• Bookkeeping – Prepare VAT calculations and reconciliations
• Bookkeeping – Process credit card transactions, journals, and staff expense claims
• Bookkeeping – Maintain accurate financial records
• Bookkeeping – Assist with year-end audits and external auditors

• Proven experience in office management and bookkeeping
• Proficiency in Sage (Sage Cloud advantageous)
• MS Excel
• Switched on, tech savvy and excellent business English skills
• Strong organisational skills and exceptional attention to detail
• Solid understanding of accounting principles
• High level of professionalism, confidentiality, and reliability
• Own transport
• Reside in Southern Suburbs

• 4 days a week in-office, Friday remote working
• Established company
• Stability, structure within the financial services environment
• Work life balance and wonderful team