Document Specialist; Evening​/Weekends; Bécancour

Role Overview

We are currently seeking a Document Specialist to join our Document Production Department for an afternoon/evening remote position supporting our Toronto, Calgary, and Vancouver offices. While this position is remote, the candidate must be able to travel to one of our offices as you may be required to come into the office based on business needs. The ideal candidate will demonstrate strong interpersonal skills, initiative, and the ability to work both independently with minimal supervision and collaboratively within a team environment.

• Correcting/Formatting corrupted documents.
• Troubleshooting technical issues with documents.
• Revising documents per professionals' mark‑ups.
• Black lining using Litera and/or Word Compare.
• Converting documents from various versions to Word using styles and cross‑references.
• Converting PDFs to Word with proper formatting (if requested) as well as conversions to PDF from Word, Excel, etc.
• Manipulation of PDF documents (redacting, reducing size, adding text, etc.).
• Knowledge of mail merge.
• Working within Excel/PowerPoint documents.
• Creating org charts (using Jigsaw, Visio or PowerPoint).
• Document assembly (Motion Records, BOAs, Factums, etc.).
• Compiling closing books using Closing Folders.
• Transcribing documents including letters, memos, and correspondence or copy‑typing handwritten notes.
• Coding documents in Ipro Eclipse.
• Providing support to lawyers, articling students, law clerks and staff as required and requested.

• A minimum of 5 years as a document specialist in a similar environment.
• Advanced computer skills in Microsoft Word, Excel, PowerPoint, Visio, Kofax, Adobe Pro, iPro Eclipse, Litera, DocXTools, Internet applications and digital dictation software.
• Knowledge of Jigsaw, an asset.
• Strong administrative and organizational skills as well as above‑average attention to detail.
• Ability to work under pressure, be adaptable and adapt to changing situations easily.
• Ability to work well with all types of personalities and levels of responsibility.
• Ability to manage multiple priorities, meet deadlines and exhibit sound judgment.
• Exceptional communication skills.
• Excellent interpersonal skills and very customer‑service oriented.
• Ability to take initiative, work with minimal supervision as well as work as part of a team.

Employment Type:

Permanent, Full‑Time

Salary: $70,000 - $80,000 Annually (Commensurate with experience)

Hours:

• Thursday: 3:00PM – 9:30PM
• Friday: 3:00PM – 9:30PM
• Saturday: 8:30AM – 7:00PM
• Sunday: 8:00AM – 4:00PM
• Monday: 3:00PM – 10:00PM

Remote location:
Must live in a city where they can commute to one of our offices (Toronto, Calgary, Vancouver) as you may be required to come into the office based on business needs.

• Competitive compensation + Extended Health & Dental Care.
• RRSP Matching Program.
• Education/tuition allowance.
• Fitness Reimbursement Program.
• Diversity and Inclusion Centric Culture.
• A Culture of Wellness:
  Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well‑being of our employees by providing resources, services, training and support on an ongoing basis.
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• A business casual dress code (client/day specific).
• Employee referral bonus.

Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2

SLGBTQIA+ communities, and individuals with intersectional identities. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs.