Legal Administrative Assistant - Financial Services

Legal Administrative Assistant - Financial Services

Job Category: Legal Support Professionals

Requisition Number: LEGAL
002455

• Posted:
  May 5, 2026
• Full‑Time
• Hybrid

Toronto

Toronto, ON , CAN

McMillan has an exciting opportunity as a Legal Administrative Assistant in our Toronto Financial Services Group. As a member of the team, you will play a key role in managing legal and administrative aspects of the practice for a team of successful legal professionals.

Please note that this role offers a hybrid workweek. Each week will combine working at home for a few days and working in the Toronto office for the balance. Your hybrid schedule will start once you join McMillan!

• Act as the go‑to person for your team, providing guidance and organizational support
• Draft correspondence and revise large documents and agreements
• Download documents from data rooms
• Assist with transactions and closings, including preparing closing books, execution copies, stand‑alone signature pages, and compiling fully executed copies of agreements
• Support administrative details with respect to billing, filing, accounting, docketing, and expenses
• Manage and organize documents within the document management system and assist with file organization
• Monitor deadlines and manage reminder systems
• Open new client matters and manage related administrative processes
• Maintain and update client contact information using the Firm’s Client Relationship Management software
• Assist with tracking business development activities
• Manage calendars, coordinate and schedule meetings
• Coordinate travel arrangements, conference registrations, and itineraries
• Leverage technology to service clients in an efficient and effective manner

• A Legal Assistant or Office Administration Diploma with 3‑7 years of administrative experience supporting multiple legal professionals, preferably in financial services or business law and corporate settings
• Strong administrative, organizational, and interpersonal skills
• High attention to detail and ability to meet deadlines
• Comfort working in fast‑paced environments and within team settings
• Commitment to delivering exceptional client service
• Eagerness to expand knowledge and adopt new technologies
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
• Prior experience with iManage, Intapp, and 3E or similar document management, filing, and accounting software required

• Salary range – $58,000 - $68,000 per year
• Growth opportunities
• Mentorship and support
• Training as software evolves
• Commensurate compensation and benefits package

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives, and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities, and advance our firm’s values.