Team Executive​/Administrative Assistant; Corporate

Description

At Ashurst Perkins Coie, we’re helping shape the future economy. With a global team of more than 3,500 legal professionals across 52 offices, we partner with leading organisations to solve complex challenges across a diverse range of industries, with a distinct strength in technology, energy & infrastructure, and financial services. Our people work on market‑leading matters that drive innovation, growth, and transformation around the world.

For Ashurst Perkins Coie, innovation is our tradition.

• Flexible work options – part‑time, working from home and additional leave
• Health and wellbeing benefits, gym membership, and discounted corporate health plans
• Career advancement – client secondment opportunities, global opportunities, and award‑winning Learning & Development programmes

Team Executive role embraces a team working approach, collaborating with members of the Local Hub Team or Global Shared Services team as a single point of contact, in order to meet the deadline‑driven nature of the work and high expectations of the support.

Team Executives therefore work closely with the Local Hub Team Leader or Coordinator on the completion of core tasks required by the legal practices, and will assist with or complete tasks for Document Specialists, or Practice Executives.

You will also be required to support an allocation of Fee Earners within a practice group. Team Executives provide efficient and diverse administrative, organisational and document support to all practice areas within the firm. Development within the role will be supported by the Local Hub Team Leader and Operations Manager.

The role holder will work 35 hours per week, to be worked Monday to Friday between the hours of 11am – 7pm, with 1 hour for lunch each day.

• Making minor amendments to documents, delegating complex or lengthy documents to Document Specialists when appropriate.
• Answering calls and taking accurate messages, passing these on promptly and assisting with queries where possible.
• Arranging travel requirements through direct providers or through the online travel portal for booking of flights, accommodation, transport and itineraries.
• Assisting with the monthly billing process: printing off reports and drafting or finalising bills.
• Processing and submitting expense claims and other administrative tasks (such as engagement letters, membership, learning records, business cards, labels).

• Strong organisational skills, able to plan and prioritise effectively in order to deliver high volume work or tasks to demanding deadlines.
• Good communication skills, both written and spoken, and able to liaise across all areas within the firm.
• A methodical approach, with high levels of attention to detail, providing work that is quality checked and complete.
• A good level of technical ability in MS Office, including Word, Excel and PowerPoint.