Document Controller

Document Controller

Location:

جدة, S02, SA. Job Type: Full time, on site.

• Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.
• Has knowledge of both the work processes of document control and the use of electronic systems used to manage documentation.
• Selects personnel for project assignments to fulfill client and project requirements.
• Establishes clear and concise work standards and goals.
• Implements document/data management solutions with a primary focus on document control and records management.
• Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with well‑defined procedures and guidelines.
• Ensures that pre‑established document control requirements (e.g., numbering system, required signatures) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
• Enters data and produces reports using other standard office automation or department‑specific computer applications.
• Initiates and replies to routine correspondence related to area of responsibility.
• Keeps abreast of department technologies, techniques, and services relevant to area of responsibility.
• Works with other staff members as needed to develop and improve services.
• Responds to changing technology environment and participates in decision making activities relating to customers’ needs.
• Provides assistance to users in capturing and locating electronic information.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
• May revise system or schedule as required to ensure timely approvals and distribution.
• Expedites review, signature approval, and release of supplier and internally produced documents.
• Verifies retention requirements, arranges document cataloging, packing, and long‑term storage, or disposal of appropriate documents at time of closeout.
• Manages scheduled destruction of archived documents according to company and/or client guidelines; provides assistance with document retrieval.
• Assists junior document control staff to ensure effective implementation of project‑specific procedures.
• Serves as liaison between support group, home office and field personnel.
• Interfaces with groups inside and outside the organization.
• Performs other responsibilities associated with this position as may be appropriate.

• Degree in MIS / BA or related discipline with minimum 8 years’ experience in construction projects, specifically management experience across multi‑disciplinary teams.
• Experience in significant PM/CM contracts.
• Strong communication skills in English, written and spoken.
• Proficient keyboard skills and working knowledge of MS Windows and related word processing, spreadsheet, and database software.
• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
• Experience in using ACONEX and other similar EDMS software. Aconex certified or other software is preferred.

• Demonstrated teamwork and management skills.
• Proven experience of working within complex construction environment.
• Ability to follow through & clearly deliver work instructions in a complex stakeholder environment.
• Ability to work in a matrix organization (dual reporting).
• Ability to interact with senior‑level management and consult, motivate, and negotiate effectively with client groups, co‑workers, employees, vendors, and contractors.
• Must function effectively under time constraints, schedule workload to meet deadlines, and have the ability to prioritize.
• Strong problem‑solving skills.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

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• Financial Wellness:
  Competitive pay and retirement plans.
• Work Life Harmony:
  Paid time off and paid flexible holidays.
• Career Development:
  Training, educational and mentorship programs.
• Veteran Support:
  Paid active‑duty military leave and paid time off when transitioning back to civilian life.
• Health:
  Employee Assistance Program and comprehensive medical, dental and vision plans through large, national carriers.