Team Secretary - Business Support

The role

This is an exciting opportunity to join NHS Greater Glasgow and Clyde as a Team Secretary within the East Dunbartonshire Alcohol and Drug Service, providing vital support to a multi‑disciplinary team. You will play a key role in ensuring the smooth and efficient running of administrative and clinical processes that directly impact patient care. Working within NHSGGC, you will be part of a supportive and forward‑thinking organisation committed to delivering high quality, person‑centred services to our communities.

This role offers variety, responsibility and the chance to build strong working relationships across a wide range of professionals. You will be central to communication, coordination and organisation within a busy and rewarding service. If you are organised, motivated and passionate about supporting healthcare delivery, this is an excellent opportunity to make a real difference.

We are unable to offer sponsorship for this post.

All roles will be assessed for sponsorship eligibility in line with current Home Office requirements.

• This role is part‑time and on a fixed‑term contract
• You will be working within Kirkintilloch Health & Care Centre
• Monday to Friday 13:00 - 17:00

Please note the salary is Pro Rata for part‑time hours.

• Provide a high‑quality secretarial and administrative service to the multi‑disciplinary and multi‑agency team
• Act as a first point of contact managing telephone and face‑to‑face enquiries from staff, patients and external partners
• Organise and support clinics including maintaining appointment systems and team diaries
• Prepare documents, correspondence and minutes using audio typing and administrative systems
• Maintain accurate filing systems and patient records in line with data protection and confidentiality standards
• Manage office systems including room bookings, stationery supplies and basic financial processes
• Support reception duties and ensure a professional, efficient and welcoming service environment

• Standard Grade English or equivalent experience with strong written and verbal communication skills
• Proven administrative experience preferably within a mental health or healthcare setting
• Proficiency in Microsoft Office including Outlook with strong IT and keyboard skills
• Experience of audio typing with a high level of accuracy and attention to detail
• Excellent organisational skills with ability to prioritise workload and meet deadlines
• Strong interpersonal skills with ability to work effectively within a team and across services
• Ability to work on own initiative with flexibility and a proactive approach to supporting service needs

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e‑learning and classroom‑based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

NHS Greater Glasgow and Clyde recognises the importance of work‑life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full‑time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.