Executive Assistant

Job Title:

Executive Assistant

Band: 5

Location:

The Christie NHS Foundation Trust, Manchester

Division:
Trust Administration

Contract:

Full-time (37.5 hours per week)

Working Pattern:
Monday–Friday

Hybrid Working:
Up to 2 days working from home, subject to business needs

Working hours are between 8.30am – 5pm (to support the office rota).

• Excellent organisational and time management skills
• Strong communication and interpersonal abilities
• A proactive and flexible approach to work
• The ability to prioritise competing demands and meet deadlines
• High levels of discretion and confidentiality
• Strong attention to detail and accuracy
• A customer-focused mindset with a professional manner
• Confidence working with senior stakeholders and external partners
• Excellent IT skills, including Microsoft Office applications
• A commitment to continuous improvement and finding more efficient ways of working
• The ability to remain calm and effective under pressure

• Provide comprehensive administrative and secretarial support to Executive Directors
• Manage complex diaries, appointments and meeting schedules
• Coordinate meetings, agendas, papers and follow-up actions
• Act as the first point of contact, handling enquiries professionally and efficiently
• Prepare, draft and manage confidential correspondence, reports and documentation
• Arrange travel and accommodation in accordance with Trust policies
• Maintain accurate records, databases and administrative systems
• Support the management of ESR processes and meeting room bookings
• Build effective working relationships with internal and external stakeholders
• Ensure information is handled securely and confidentially
• Support projects and initiatives across the Trust Administration function
• Identify opportunities to improve processes and administrative efficiency
• Contribute to the delivery of a high-quality and responsive support service to Executive Directors