Executive Assistant - Macquarie Capital Job Singapore,Administrative/Clerical

Join our high-performing team as an Executive Assistant supporting Macquarie Capital in Singapore.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

Working in a fast-paced and close-knit team environment, you will collaborate with other Executive Assistants across various internal teams to provide high-level support to executives and team members. Your primary responsibilities include ensuring seamless calendar coordination, organizing internal or external calls and meetings with offices across multiple time zones (booking rooms, arranging catering and preparing meeting materials), managing extensive inboxes, and coordinating complex domestic and international travel plans (including flights, accommodation, visas, transportation and client entertainment).

In addition, you will support and arrange local staff events, process purchase orders and invoices, and manage monthly expense claims.

Requirements

Relevant experience in EA and/or team support roles, ideally within financial services, fund management, investment banking, or a professional services environment.
Proven track record of delivering seamless executive assistance and team support, including managing complex global travel arrangements in a fast-paced setting.
Strong organizational, planning and multitasking skills with the ability to manage conflicting priorities.
Excellent verbal and written communication skills in English, essential for engaging with key stakeholders.
Proactive, enthusiastic, collaborative mindset and ability to anticipate team needs while adapting to changing priorities.

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Employees can access a wide range of benefits, which, depending on eligibility criteria, include:

1 wellbeing leave day and 5 additional paid Flexi-Leave days per year.
20 weeks’ paid parental leave for primary caregivers, plus 12 days of paid transition leave upon return, and 6 weeks’ paid leave for secondary caregivers.
2 days of paid volunteer leave per annum and donation matching.
Option to purchase additional annual leave.
Benefits and initiatives to support physical, psychological and financial wellbeing, including comprehensive medical and life insurance cover and additional flexible wellbeing credits.
Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription.
Hybrid and flexible working arrangements, dependent on role.
Reimbursement for work-from-home equipment.

Our commitment to diversity, equity and inclusion

We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender, age, sexual orientation, marital or partnership status, parental, caregiving or family status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.

Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.

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