Hybrid Estates Admin & Coordination Specialist

About the Role

• Responding to general enquiries and directing requests to the appropriate team member
• Helping to log and update maintenance requests and job records
• Updating spreadsheets, databases and electronic records
• Supporting filing, data entry, document preparation and correspondence
• Helping to coordinate appointments, contractor visits and meetings
• Assisting with purchase orders, invoices and other administrative documentation
• Monitoring shared inboxes and following up on outstanding information
• Providing general administrative support across the Estates team

• Are organised, reliable and able to manage different tasks
• Have good written and verbal communication skills
• Pay close attention to detail and can maintain accurate records
• Are comfortable using Microsoft Office, including Outlook, Word and Excel
• Can work independently and as part of a team
• Have a positive, helpful and adaptable approach
• Understand the importance of confidentiality
• Hybrid working arrangements with blended approach of office and home working
• Wellbeing support including our Employee Assistance Programme
• Employee Discounts Scheme
• Onsite fitness facilities
• Support for continuous professional development
• Flexible working opportunities available
• Entry to seasonal events

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

We are committed to promoting a diverse and inclusive workplace – a place where we can all be ourselves and everyone feels respected and valued. As a Disability Confident Employer, we actively welcome applications from ethnically diverse backgrounds, LGBTQI+ communities and disabled candidates. We offer an interview to any disabled applicant who meets the essential criteria for the role. We’ll also ensure fair treatment and provide reasonable adjustments throughout our recruitment process for anyone who needs them.

As part of our commitment to equality, diversity and inclusion we offer a range of inclusive policies, flexible working arrangements and a multi‑faith space to support staff from different backgrounds. To find out more about our commitment to Equality, Diversity and Inclusivity.

All candidates must be able to demonstrate their eligibility to work in the UK.