Business Assistant, Institutional Asset Management

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As a Business Assistant in Institutional Asset Management, you will be responsible for providing administrative support to the Institutional Asset Management teams. In this role, you will monitor and ensure adherence to established administrative and operational processes, as well as control standards, contributing to the effective and efficient functioning of the business group.

At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement (proportion of on-site and remote work) will be discussed at the time of your interview.

The expected annualized base salary range for this role is $50,840 to $59,350.

The base salary is determined by a variety of factors, including the candidate’s skills, experience, and job-related knowledge, as well as geographic location and specific business needs.

Our compensation philosophy supports ongoing growth and development, enabling progression within the salary range as team members advance in their roles. We are committed to providing fair, equitable, and competitive compensation opportunities for all employees and we encourage open conversations about compensation throughout the recruitment process.

• Administration – You will be responsible for providing comprehensive administrative support to the department by exercising independent judgment and discretion in day-to-day operations. This role involves coordinating and prioritizing your reporting leader's daily activities, identifying and resolving potential issues such as calendar conflicts and shifting priorities. You will ensure effective communication by disseminating internal information to departmental personnel and managing correspondence, presentations, and reports, including financial and expense reports.
  
  Additionally, you will coordinate meetings for business development managers, consultant relations managers, and client relationship managers, handling all travel arrangements to maximize efficiency. Your role will also include preparing briefing materials for meetings, organizing conferences and special events, and identifying opportunities to improve operational processes, making recommendations to management and implementing approved changes.
• Project Administration Support – You will play a key role in managing projects by developing and maintaining administrative procedures and processes that ensure productive and efficient office operations. This includes composing moderately complex letters, memorandums, and reports on behalf of your reporting leader by identifying necessary information, conducting research, and compiling data from various sources. You will coordinate and manage activities related to assigned programs and office relocations, plan administrative activities to meet service standards, and maintain accurate program and project records.
  
  Additionally, you will proactively suggest improvements to enhance procedural and administrative activities.
• Budget Administration Support – You will verify, and process invoices charged to the department in accordance with established signing authorities. You will identify discrepancies, conduct research, and implement corrective adjustments as necessary. Additionally, you will verify and process expense reports, analyzing trends and addressing any discrepancies. You will ensure that financial obligations related to corporate accounts, such as payments for external consultants, legal services, and telephone conferencing, are met.
  
  Furthermore, you will create profiles for department staff and provide training on online expense reporting, while staying informed about CIBC’s expensing policies to ensure compliance.
• Personnel and Facilities Administration – You…