Administrative Assistant

During the initial training period (approximately 2-3 months), you will be required to attend the London office at least three days per week. Thereafter, attendance will typically be once a month, depending on experience.

Hours: Monday to Friday, 9:30am - 5:30pm

Start Date: ASAP

Owen Reed is looking to recruit an Administrative Assistant for a top law firm
. This is an excellent opportunity to join a supportive and collaborative secretarial team, providing essential administrative support across the firm's London, Reading and Bristol offices.

This role is ideal for a highly organised individual who enjoys working in a fast-paced environment, has excellent attention to detail and takes pride in delivering exceptional client service. With the flexibility of remote working following your initial training period, this is a fantastic opportunity to develop your career within a leading legal environment.

• Manage the full file opening process for Settlement Agreement clients.
• Liaise with new clients by telephone and email to obtain onboarding information.
• Open new matters and maintain accurate records within the firm's Practice Management System.
• Prepare and issue Client Care documentation.
• Carry out conflict, sanctions, Know Your Client (KYC) and Anti-Money Laundering (AML) checks.
• Obtain client identification and supporting documentation ahead of appointments.
• Coordinate with Legal Secretaries and fee earners to ensure a seamless onboarding process.
• Schedule Settlement Agreement meetings with clients.
• Provide administrative support for large-scale Settlement Agreement projects.
• Process invoices upon completion of client matters.
• Assist with file closing and archiving procedures.
• Support the wider secretarial function with general administrative duties as required.

The successful candidate will have:

• Previous experience in an administrative or office support role.
• Excellent organisational skills with the ability to manage multiple tasks and deadlines.
• Strong attention to detail and a high level of accuracy.
• Excellent written and verbal communication skills.
• Outstanding client service and interpersonal skills.
• Confidence working independently while remaining proactive and organised.
• Strong diary management and administrative abilities.
• The ability to handle confidential and sensitive information with discretion.
• A flexible, positive and adaptable approach to work.
• Strong IT skills, including Microsoft Office, with the ability to learn new systems quickly.
• Previous experience within a legal or professional services environment is advantageous but not essential.

• Hybrid working with predominantly remote working following your initial training period.
• Opportunity to join a top law firm with an excellent reputation.
• Supportive and collaborative team environment.
• Excellent training and development opportunities.
• Varied and rewarding role supporting multiple offices across the UK.