On-Site Project Administrator - Midstream

Who We Are

OCL Group Inc. (OCL), is a Canadian company that is privately-held and employee-owned. We are a fully integrated general contractor with construction and design-build solutions across Western Canada. With the experience you can trust and the quality you can depend on, we have proudly served the industrial, heavy civil, oil and gas, and mining industries since 2009.

The formation of OCL was a direct result of a few long-tenured industry professionals with entrepreneurial spirits, wanting to get back to their roots and build an organization where people matter. Formed in 2009, OCL started their first project and began building around a business model focused on "People" and "Doing the Job Right".

More about OCL here:

We are currently recruiting for a highly organized and detail-oriented, adaptable and flexible On-Site Project Administrator to support our Midstream operations. In this role, you'll play a key part in coordinating administrative tasks, maintaining project documentation, and supporting the project team with daily operational needs.

Preference will be given to candidates who reside in the Prince George, BC area.

Shift is 6/1, 12 hours per day.

• Competitive hourly rate. Negotiable, based on experience
• Weekly Pay, vacation paid on every cheque
• Company bonus (depending on overall company performance)
• 100% drug coverage, dental coverage, paramedicals, vision
• Long term disability, AD&D, life insurance & dependent life Insurance
• Cell phone allowance or company provided cell phone

• Collection, preparation and entry of timesheets
• Support the day-to-day activities of the project personnel
• Entry of all relevant project documentation into the client's portal
• Responsible for the reconciliation of Daily Reports against Timesheets and support documentation
• Ensure Timesheets and expenses documentation is approved by Project Manager
• Assist in Weekly and Monthly report preparation
• Facilitate onboarding and mobilization of new hires including booking safety training and D&A tests
• Maintain project filing including electronic files, project correspondence log; prepare and distribute select project transmittals via PM
• Ensure that project coding is effectively used
• Use of client billing portals if necessary including uploads, reconciliation of data, accurate time entry, job coding, cost tracking, and labour/equipment reporting
• Generate reports from OCL's system or clients systems to support project controls, payroll, and project accounting functions
• Update DTC Database as required
• Prepare operational reports as required. (i.e. manpower, reports, job cost, labour cost, etc.)
• Prepare daily LEM and submit to the client for approval
• Daily labour and equipment tracking, review of job cost codes
• Responsible for all logistics required for site access badges, vehicle passes, ETMP Requests and coordinate flights and camp as required
• Work in an environment with strict deadlines requiring a high level of focus
• Support OCLs Statement of Values and foster continuous process improvement in all areas of responsibility
• Consistently conduct business in accordance with OCLs values, policies, guidelines and established best practices
• Completion, documentation and timely distribution of all project related correspondence, records and reports
• Develop and maintain strong working relationships with all parties involved with the project
• Promote OCLs Doing the Job Right to our clients and the workforce

• Time Entry & Payroll Coordination
  - Accurately collect and process field timesheets; reconcile with reports, and job codes
• Project Accounting
  - Support cost tracking, reconciliations, reporting, and labour/equipment tracking to ensure accurate financial oversight
• Document Control
  - Maintain organized filing systems for reports, transmittals, and correspondence
• Advanced Microsoft Excel & Google Sheets
  - Build and maintain reports using formulas, pivot tables, and data validation in Excel; collaborate in real time using Google Sheets
• Database & System Experience
  - Experience in in DTC/InEight Billings is a bonus, project management tools, and various client billing tools
• Project Coordination
  - Support project managers with schedules, logistics, reporting, and resource tracking
• Communication
  - Clear, professional verbal and written communication with internal teams and external stakeholders
• Attention to Detail
  - High level of accuracy in data entry, reporting, and documentation
• Problem Solving
  - Ability to troubleshoot issues independently and propose practical solutions
• Multitasking & Prioritization
  - Effectively handle competing tasks and shifting priorities under tight deadlines
• Confidentiality & Discretion
  - Handle sensitive personnel, payroll, and client information appropriately
• On-Site Readiness
  - Ability and willingness to transition from office-based training to remote working. Possibility for working on a large, site-based project upcoming
• Team Collaboration
  - Work closely with project teams, field staff, and…