Senior Executive Assistant, People & Culture

We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members.

As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,300 diverse individuals, access competitive rewards and benefits, and be part of a greater movement - apply today!

As a Senior Executive Assistant to the Chief People Officer (CPO), you will serve as a trusted partner to a key member of the Executive Leadership Team, providing high-level administrative, operational, and strategic support. Operating within a dynamic and highly regulated financial services environment, you require sound judgment, discretion, and the ability to manage competing priorities with precision. You will play a critical role in enabling the effectiveness of the CPO and the broader People & Culture function by ensuring seamless coordination, strong stakeholder management, and operational excellence.

This is a Permanent, Full-time role based at our Vancity Head Office
. This role will require you to predominantly work in-office five days a week, with some flexibility to work from home from time to time.

• Partnering closely with the Chief People Officer by anticipating needs and proactively managing complex schedules, priorities, and commitments
• Coordinating executive calendars, leadership meetings, and enterprise forums to ensure alignment with organizational priorities and key stakeholders
• Preparing high-quality correspondence, presentations, briefing materials, and reports to support executive and Board-level decision-making
• Acting as a primary point of contact for internal and external stakeholders, exercising professionalism, discretion, and sound judgment at all times
• Managing highly sensitive and confidential People & Culture information, including executive talent discussions, labour relations matters, and organizational changes
• Supporting Board and Executive Committee engagement through the coordination of materials, logistics, and follow-up actions
• Coordinating People & Culture initiatives by tracking timelines, deliverables, and action items to ensure timely execution and follow-through
• Organizing leadership meetings, offsites, and team forums by developing agendas, preparing materials, and documenting outcomes and minutes
• Enhancing operational efficiency by maintaining organized documentation systems, managing budgets and expenses, and supporting procurement and vendor coordination
• Building strong relationships across the organization while contributing to a collaborative, responsive, and continuously improving People & Culture team

• 5-10 years of experience supporting senior executives, preferably within a larger or regulated organization
• Experience supporting C‑Suite or executive leadership teams
• Advanced proficiency in Microsoft Office Suite and collaboration tools
• Strong experience in calendar management, executive coordination and document preparation
• Experience with in financial services or a similarly complex environment

• A trusted executive partner - You anticipate needs, manage competing priorities with confidence, and enable senior leaders to operate effectively at an executive and Board level.
• Discreet and grounded in sound judgment - You handle highly sensitive information with integrity, professionalism, and care.
• A strong relationship builder - You communicate clearly and build trust with stakeholders at all levels, acting as a reliable internal and external liaison.
• Operationally excellent and detail-oriented - You manage complex calendars, processes, and documentation with precision, efficiency, and attention to detail.
• Proactive and solutions-focused - You take…