Fire Safety Compliance Administrator

Location:
Bedford or Luton

Help protect communities through fire safety regulation.

Are you an experienced individual who enjoys coordinating complex processes, maintaining accurate records and ensuring important deadlines are met?

We are looking for a highly organised and proactive individual to support our Protection Team. You will help coordinate compliance activities, support fire safety regulation, maintain critical risk information and contribute to the wider protection and risk reduction work carried out by Bedfordshire Fire and Rescue Service.

You will have excellent attention to detail, be confident working with data and compliance-related information, and be able to use your own initiative to identify and resolve queries, solve problems, and manage competing priorities.

About the role

Our Protection Team helps keep people, businesses and communities safe through fire safety regulation, risk reduction activities and ensuring access to water supplies for firefighting.

Working closely with Fire Safety Regulators, the Water Officer, Managers and Operational Crews, you will coordinate a wide range of activities that support the Service's legal and regulatory responsibilities. The role requires excellent organisational skills, attention to detail and the ability to manage competing priorities in a busy environment.

Key responsibilities:

• Schedule audits for higher risk premises using intelligence-led, risk-based approaches to reduce the risk to our business community in line with Service objectives.
• Gather and maintain accurate risk profiles by liaising daily with Fire Safety Regulators, Station Managers and Crews in line with legal requirements.
• Undertake the preparation of Notice of Deficiencies, Prohibition and Enforcement Notices and correspondence utilising the Fire Safety Management system, and ensuring all legal requirements and deadlines are adhered to in order for them to be reviewed and issued by Fire Safety Inspectors in a timely manner.
• Responsible for ensuring all administration in relation to regulatory requirements are dealt with in a timely manner including, but not limited to, Building Regulations, Licencing, Enforcement and Building Complaints liaising with Fire Safety team members as required monitoring progress to ensure deadlines are met.
• Maintain accurate records of all data submitted from external parties relating to the Fire Safety (England) Regs 2022 as part of the national requirement, and where required, ensuring appropriate action is taken by the Protection Team.
• Support the Water Officer in monitoring local authority planning portals for applications and update the internal database to assist with ensuring developments are following Government guidelines, including Building Regulations 2010 and the National Guidance document on Water for Firefighting.
• Extract data from computer systems and spreadsheets to provide information and create management information reports on Protection activity data, including but not limited to Home Office statistics, inspecting officer performance, forecast, FOI requests and manipulate this data to be presented in the required format.

About you

We are looking for someone who is:

• Highly organised, with the ability to coordinate multiple activities, prioritise competing demands and meet deadlines in a busy environment.
• Confident using Microsoft Office, particularly Excel, Word and Outlook.
• Experienced in maintaining accurate electronic records and databases.
• Able to analyse, collate and present information accurately.
• Professional and confident when dealing with a wide range of customers and stakeholders.
• Methodical, proactive and willing to follow up actions to ensure work progresses.
• Able to handle sensitive and confidential information appropriately.
• Interested in learning about fire safety legislation and regulatory processes, with full support and training provided.

You will have:

• Basic literacy and numeracy skills, equivalent to GCSE Grade 4 (C) or above.
• A Level 2 Certificate in Fire Safety (or equivalent), or a willingness to obtain this in post.
• In-depth experience of administrative work including the maintenance of electronic and paper records.
• In-depth experience of using a Windows based IT system and Microsoft Office including Word, Excel and Outlook.
• Good organisational skills with the ability to use your own initiative, prioritising workload to meet deadlines and the ability to manage a number of tasks simultaneously.
• Ability to work as part of a team and unsupervised.
• Methodical and logical approach to work including the ability to track and co-ordinate tasks assigned passed to others to action.
• Some…