Team Assistant

Team Assistant ut the role Luno is on the lookout for a meticulous and proactive individual to join our team as a Team Assistant. In this role, you will play a crucial part in supporting our executive team by managing their daily operations and logistics. Your responsibilities will include organizing complex schedules, coordinating international travel arrangements, and overseeing the execution of significant company events, ensuring everything runs smoothly and efficiently.

Location:

Cape Town

Engagement:
Full-time

• Oversee and manage the calendars of executives, ensuring that tasks are prioritized effectively and scheduling conflicts are resolved promptly.
• Coordinate comprehensive travel arrangements, which encompass booking flights, securing visas, arranging accommodations, and preparing detailed travel itineraries.
• Plan, organize, and execute internal company events, including the mid-year update and the annual Summit, ensuring all aspects are well-coordinated and executed flawlessly.
• Manage financial administration tasks by tracking expenses and submitting them in accordance with company policies and procedures.
• Provide immediate support during travel disruptions or logistical changes, ensuring that executives are informed and adjustments are made swiftly.
• Liaise with various departments to gather necessary information and materials for meetings and events, ensuring all stakeholders are aligned.
• Maintain an organized filing system for important documents and correspondence related to executive operations.
• Assist in the preparation of presentations and reports, ensuring that all materials are accurate and delivered on time.
• Foster positive relationships with external vendors and service providers to ensure high-quality service and support for travel and events.
• Stay updated on company policies and procedures to ensure compliance in all administrative tasks.
• Contribute to the continuous improvement of administrative processes, suggesting enhancements to increase efficiency.
• Support the onboarding process for new team members by providing necessary administrative assistance and orientation.

• A minimum of 1 to 3 years of experience in an administrative or operational capacity, ideally within a corporate or financial environment.
• Exceptional attention to detail and accuracy in managing logistics and administrative workflows.
• Strong problem-solving skills, with the ability to remain calm and effective under pressure.
• Proficiency in G-suite applications, demonstrating strong organizational and communication skills.
• Excellent time management abilities, with a knack for prioritizing tasks effectively.
• Strong interpersonal skills, allowing for effective collaboration with team members and external partners.

• A relevant professional qualification that enhances your administrative capabilities.
• Experience in event planning or coordination, particularly in a corporate setting.
• Familiarity with financial administration or expense tracking processes.

• G-suite proficiency
• Calendar management expertise
• Travel coordination skills
• Event planning and execution capabilities
• Expense auditing and financial tracking

• Luno embraces a flexible work policy, allowing employees to choose between remote work and office-based roles, ensuring a balance that suits individual preferences.
• Employees enjoy a range of benefits, including private medical insurance, six months of primary caregiver leave, and unique paw-ternity leave for pet owners.
• The company offers a unique leave policy, allowing staff to buy or sell up to five days of leave each year, promoting work-life balance.
• Professional development is highly encouraged, with access to platforms like Learnably to support continuous learning and growth.
• Additional perks include an annual Inspiration Day, complimentary lunches and snacks at the office, and zero-fee transactions on Luno Instant Buy up to a specified limit, enhancing the overall employee experience.

Join Luno as a Team Assistant and become an integral part of a dynamic team that values precision, efficiency, and a collaborative spirit. Your contributions will help shape the daily operations of our executive team and ensure that our company events are executed with excellence.