Administrative Coordinator

Final date to receive applications:
Monday, August 17 at 11:59 PM CT

Manitoba Music is searching for someone to join our team as the Administrative Coordinator!

We'd love to work with a proactive and motivated creative thinker who excels at organizing details, shares our appreciation for spreadsheets, is interested in working with a small collaborative crew of creative administrators, and thrives in a team environment. Passion for the local music and arts scene is a definite plus. The Administrative Coordinator responsibilities include supporting regular office operations, mobile stage, grant proposal writing, funding reports, and financial administration, as well as event logistics and on-site support for our workshops, showcases, conferences, and meetings.

Manitoba Music is a not-for-profit, member-driven industry association with a mandate to help Manitobas music community reach its fullest potential. We work with over 700 members in all facets of the music industry, including artists, creatives, and companies. We are committed to equity and inclusivity. To read our Equity & Accountability Policy, please visit

• Coordination of accounts payable and receivable, working closely with the organization's bookkeeper
• Administration of funding proposals, reports, and cost reports
• Office coordination (e.g., supplies, mail, clerical duties, reception)
• Maintaining internal calendar of events and programming
• Industry research, outreach, and data collection as needed
• Coordination of Manitoba Music's career consultations intake system
• Coordination of Manitoba Music's mobile stage rentals
• Administrative and logistical support for Manitoba Music's programs (e.g., Professional Development, Export Development, Indigenous Music Development, Black Professionals in Music)

• Maintain an up-to-date calendar and coordinate meeting scheduling and logistics
• Schedule all Board and committee meetings and support logistics and minute-taking for meetings
• Support the Executive Director in communicating with Board and committees
• Support to the Executive Director, Board of Directors, and other staff as needed

• Coordinate member-focused outreach events (e.g., Annual General Meeting, holiday celebration, member meetups, etc.)
• Coordinate production of local community engagement and live music events (e.g., New Music Night, etc.)
• Assist in the coordination, adjudication, and logistics for inbound showcase events
• Coordinate venue rental, catering, vehicle rental for events, workshops, conferences, and meetings
• On-site event support for Manitoba Music events (e.g., workshops, conferences, showcases, performances)

This is a full-time position starting at $40,000 per year and 35 hours per week, with a benefits package and two weeks paid vacation.

Manitoba Music is a busy and dynamic office in downtown Winnipeg. The position will require concentrated work at a desk workstation in a shared open office space.

Our team works Monday through Friday, 10 AM to 6 PM. Currently, we are in the office on Tuesdays, Wednesdays, and Thursdays with the option for remote work on Mondays and Fridays.

Our space is currently located in a heritage building with a small lift and elevator. We will be relocating to a new building downtown with standard elevators in the late fall. Please visit  for a description of our current location and our Accessible Customer Service Standards.

First Nation Peoples, Métis Peoples, Inuit, Black People, People of Colour, women, 2

SLGBTQIA+, new Canadians, Deaf People, Disabled People, and people who exist at those intersections are encouraged to apply.