Senior Secretary

Division / Department - Joint Transport Service
Grade - Grade 8
Status - Full Time or Happy to Talk Flexible Working
Contract Type - Permanent
Salary Grade Range - £28,914 - £30,897
Working Hours - 37.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Crawley Down

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.

We wish you all the very best with your application.

From your first day with us you will be part of a policing family making a real difference.

It is our mission to identify and protect vulnerable people, prevent and respond to harm and keep people safe.

Working as part of a small secretarial team, you will provide high-quality, proactive and responsive administrative and secretarial support to the Heads of Department and Senior Management Team across Commercial and Financial Services.

The role supports a diverse range of services, including the Joint Transport Service, Finance and Regional Services, and Estates & Facilities.

In addition, you will be responsible for the line management and development of the team's Secretary, helping to ensure the delivery of an effective and professional administrative service.

• Excellent written and verbal communication skills, with the ability to tailor messages for all audiences.
• Advanced Microsoft Office skills, minute taking, inbox and diary management experience.
• Exceptional organisational skills, with the ability to manage competing priorities, work independently and deliver to demanding deadlines.
• Discretion and integrity when handling sensitive or confidential matters.
• A proactive approach, with the confidence to challenge appropriately, identify solutions and drive continuous improvement.
• Strong interpersonal skills, managing interaction with a wide variety of contacts at all levels and ranks.
• Resilience, adaptability and composure under pressure and maintaining professionalism in a fast-moving environment.
• There may be a requirement to travel to various locations in Sussex and Surrey, therefore a full driving licence and willingness to travel within the Counties is essential.

The role may include supporting collaborated teams, and therefore support may be required for Surrey colleagues within those collaborated teams.

Policing is an exciting 24/7 business and we all have commitments outside work. We’re invested in supporting people to balance their life with work and we encourage flexible working. We are open to conversations about job shares and part time working. We encourage agile working, giving you the opportunity to manage your own diary and work wherever you give the best service to the public.

This may include flexi-time and home working.

We take pride in looking after our people and offer a variety of benefits;

• career progression
• contributory pension scheme (LGPS)
• supportive approach to training and continuing professional training
• support for appropriate professional body membership fees
• generous annual leave allowance
• discounts for everyday spend
• on-site gyms and a range of sports clubs
• generous and supportive parental leave
• financial and mental wellbeing guidance and support
• discounted contributory healthcare scheme

We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and…