Legal PA

P ERSONAL ASSISTANT BELFAST

We are working with a leading professional services organisation in Belfast that is looking to add an experienced Personal Assistant to its team.

This is a hands on support role where you will work closely with senior professionals, helping to manage their workload, organise priorities and ensure day-to-day activity runs smoothly.

The position would be well suited to someone who is highly organised, confident working at pace and comfortable taking ownership of a broad range of PA responsibilities.

The Role

Your responsibilities will include:

• Coordinating diaries, meetings and schedules for senior team members.
• Preparing and amending correspondence, reports and presentation materials.
• Supporting the opening of new client matters and ensuring required internal checks are completed.
• Organising business travel, accommodation and external meetings.
• Assisting with billing administration and the preparation of invoices.
• Keeping on top of outstanding payments and related finance administration.
• Helping to manage documents and information across active client matters.
• Providing general support on internal projects and team requirements.
• Stepping in to assist other areas of the business when required.

What Were Looking For

You should have:

• A minimum of 2 years experience in a PA position within professional services.
• Strong Microsoft Office skills.
• Previous experience with digital dictation.
• Excellent organisation and prioritisation skills.
• A high standard of written work and document preparation.
• The ability to manage deadlines and multiple requests at the same time.
• A confident and professional communication style.

Experience using legal or professional services systems for billing, time recording, document management or client onboarding would be an advantage.

Whats on Offer

• Opportunity to join a highly regarded international organisation.
• Exposure to complex and varied client work.
• A busy role with responsibility across PA, billing, client administration and document support.
• The chance to work alongside experienced senior professionals within an established Belfast team.
• Excellent opportunity for an experienced PA looking to continue developing within a professional services environment.

If you have a strong PA background and would like to hear more about this opportunity, apply with your CV or get in touch for a confidential discussion.

Skills:
dictation Billing Compliance pa support onboarding Invoicing

Benefits:
Work From Home hybrid