Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

JRRL are looking for an efficient and well-organised Administrator to join their client in Beckenham supporting the Head of Marketing & Bids and working closely with 2 other Bid Coordinators.

This is a maternity cover starting immediately, working until September 2027. Hybrid, 2 days per week working from home.

The ideal candidate will be a team player ideally with previous bid or project experience, be able to multi-task and work to deadlines and possess excellent communication skills.

Hours:

9am to 5:30pm

Responsibilities:

• Monitoring of public tender notices for suitable project opportunities, expressing interest and downloading the necessary documentation from online portals
• Manage the process for your own bids with relevant departments/staff
• Production of high-quality submissions to support the business's work winning and project delivery activities, meeting deadlines
• Ensure all submissions follow corporate guidelines and branding where possible and are technically correct
• Produce written submission information, research, and clarifications/ responses for SQ, ITT, Framework and Fee submissions, liaising with other departments for information as required
• Ensure material is factually and grammatically correct
• Ensure tender tracker is kept up to date
• Requesting feedback from clients
• Maintain individual workload tracker
• Maintain bid research library with up to date responses
• Create bespoke presentations where needed, organograms, visuals, case studies and company CVs as required
• Management of framework tracker and maintain framework pipeline by completing forms and carrying out market research

Person Specification:

• Past experience with bids or project administration (6 months plus)
• Computer literate with an intermediate level of Word and Excel skills
• Knowledge of other Microsoft Programmes and Adobe Acrobat
• High attention to detail
• Be able to multi-task
• Work well within a team but also have the ability and confidence to work alone and take initiative
• Have excellent organisation and communication skills
• Have the ability to work under pressure and deliver to deadlines
• Excellent telephone manner

This role is a full-time, permanent maternity contract position. The salary range reflects the candidate's level of experience. The lower end of the band is suited for individuals who may require additional training to meet the role's requirements, while the higher end is for candidates who possess the exact skills and experience outlined above