Personal Assistant

PERSONAL ASSISTANT BELFAST CITY CENTRE (HYBRID) Nixon McQuade are currently recruiting for an experienced Personal Assistant to join a well-established professional services organisation in Belfast. This is a varied support position working alongside senior professionals, providing day-to-day assistance across diary management, client administration, billing and document preparation. The role would suit an experienced PA who is organised, proactive and comfortable managing competing priorities within a busy professional environment.

The Role Key responsibilities will include:
Managing diaries, appointments and meeting arrangements for senior colleagues. Producing, formatting and updating correspondence, reports, presentations and other documentation. Assisting with new client and matter setup, including completion of relevant internal procedures. Coordinating travel arrangements, accommodation and external appointments. Supporting the billing process, including invoice preparation and related administration. Monitoring outstanding invoices and assisting with payment follow-up where required. Maintaining accurate documentation and information relating to ongoing client work.

Assisting with internal projects and wider administrative requirements. Providing additional support across the wider team when necessary.

The Person We are looking for someone with:
At least 2 years experience working as a PA within a professional services environment. Strong working knowledge of Microsoft Office. Experience using digital dictation. Excellent organisational and time-management skills. Strong attention to detail and the ability to produce work to a high standard. The ability to prioritise effectively while handling several tasks and deadlines. Professional and confident communication skills. Previous exposure to systems used for billing, time recording, document management or client/matter onboarding within a legal or professional services environment would be beneficial.

Whats on Offer

Join an established and highly regarded international professional services organisation. Work alongside experienced professionals within a busy Belfast team. Exposure to a broad range of client and business activity. A varied position covering PA support, billing, documentation and client administration. Opportunity to continue developing your experience within a professional services environment. If you have previous PA experience within professional services and would like to find out more, apply with your CV or get in touch for a confidential discussion.

Skills:

dictation Billing Compliance pa support onboarding Invoicing Benefits:
Work From Home hybrid