Executive Assistant

About the role

Amazing infrastructure isn’t the only thing that gets built here. Incredible careers do too.

We're seeking an Executive Assistant to join our Major Projects business, providing a wide range of administrative and analytical support to the BBMP Managing Director and wider Senior Leadership Team members.

• Devise and maintain efficient office administration processes to ensure a smooth and efficient service is delivered to team members
• Organise and produce complex (confidential) papers and reports
• Work with the other Personal Assistants ensure the Business Unit meeting rhythm is coordinated and maintained
• Undertake multi diary management and plan schedules in diaries to optimise the working day of the Project Senior Leadership Team members
• Screen incoming mail, telephone calls, emails and messages and manage responses directly on behalf of the project director, as required
• Arrange and attend senior leader meetings, events and conferences as required, to collate action logs, chase updates and ensure appropriate facilities are organised
• Book UK and overseas travel and accommodation
• Prepare and track personal expenses and other ancillary expenditure
• Maintain accurate and secure paper based/electronic filing systems, including archiving
• Maintain full confidentiality of sensitive and confidential business issues
• Support the work of other Executive / Personal Assistants across BBMP business during periods of absence or unexpected high volumes of work activity
• Perform ad hoc confidential project work as required
• Collate and review internal presentation documents

• Skilled user of SharePoint and Microsoft packages including PowerPoint, Word and Excel
• Previous experience of providing EA / PA support to a Managing Director and Senior Leadership Team
• Highly organised and able to work on own initiative with limited supervision
• Discreet and confidential and able to handle issues with great sensitivity
• Ability to engage and build effective relationships
• Strong communication and influencing skills
• Demonstrable ability to prioritise and manage conflicting priorities during busy periods
• Is able to demonstrate a logical, proactive approach
• Possesses a high degree of attention to detail
• Proven ability to work well under pressure and to tight timescaless

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit https://disabil

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at candidate recruit