Executive Assistant

Role

Title:

Executive Assistant
Salary: Up to £45,000 per annum (dependent on experience)
Contract: Full-time, Fixed term until end of July 2027
Location: Hybrid (home working and requirement to travel to meetings UK wide)
Start Date: Immediate

About Grand Depart GB 2027 Ltd

In 2027 the UK will host the Grand Depart of both the Tour De France and the Tour De France Femmes, Avec Zwift. This will be the first time in history that both races have departed from the same country, outside of France. A landmark social impact programme will also be delivered across the UK, tackling inactivity, improving mental wellbeing, boosting economic growth and supporting communities to thrive.

A Special Purpose Vehicle (SPV) – Grand Depart GB 2027 – will maintain oversight of the delivery of the events and will manage public funding on behalf of DCMS, Scottish Government, Welsh Government and UK Sport.

The SPV is a Joint Venture between UKEL (a new sports events company) and British Cycling.

British Cycling will deliver the operational and business function, social impact and volunteer programmes along with all consumer facing functions, on behalf of partners.

We are seeking an exceptional Executive Assistant who thrives in a fast-paced, high-profile environment and is passionate about supporting the successful delivery of a major international sporting event. This is a unique opportunity for a highly organised, proactive and discreet professional who can operate confidently at executive and board level while coordinating across a wide range of stakeholders and workstream

• Manage the MD’s / Chair’s / Director’s diary, scheduling, and travel arrangements to ensure efficient use of time.
• Prepare, proof, and edit documents, presentations, and briefings for Board, stakeholders, and partners.
• Support the Directors team and Company Secretary with preparation for Board, Funders Groups and other meetings, including preparation of agendas, meeting logistics (travel, meeting room booking, etc), collating papers from across the business, preparing presentations, updating the secure Board portal, minute taking and follow up.

• Track key actions from senior meetings and ensure timely follow-up.
• Assist the Grand Depart PMO team in British Cycling with monthly PMO report collation
• Support coordination between work streams (operations, finance, communications, stakeholder relations).

• Liaise with senior representatives from ASO (Amaury Sport Organisation), UK Sport, government departments, local authorities, and sponsors.
• Ensure the MD and Chair are fully briefed for all external engagements.
• Draft correspondence, reports, and briefing notes for external partners.

• Team administration, including document management, filing systems, and information flows.
• Support with the administration of team activities, travel & accommodation, and HR processes.
• Support for the finance function, including raising PO’s and invoices.
• Manage sensitive and confidential information with discretion.
• Support with hospitality, accreditation, and protocol events as required.

• Significant experience providing executive support to senior leaders, executives, boards or committees within a complex organisation.
• Outstanding diary, meeting and travel management skills, with the ability to anticipate needs, manage competing priorities and ensure executives are fully prepared for engagements.
• Experience supporting Board and governance processes, including agenda preparation, collation of papers, board portal administration, minute taking and action tracking.
• Excellent written communication skills, with the ability to draft, proofread and prepare high-quality reports, presentations, briefing papers and correspondence for senior audiences.
• Strong stakeholder management skills and the confidence to build effective working relationships with senior representatives from public sector bodies, governing organisations, partners and suppliers.
• Proven ability to coordinate multiple projects and priorities simultaneously, maintaining accuracy and attention to…