Team Secretary - Business Support

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

You will provide an effective and efficient secretarial and administrative service to the multidisciplinary team within Adult Community Mental Health Services across Glasgow City. The team comprises managerial, psychology, nursing and occupational therapy staff.

You will work independently for much of the time, managing calls, emails and team workload, while providing support to the wider administrative team as required.

All roles will be assessed for sponsorship eligibility in line with current Home Office requirements. NHS Greater Glasgow and Clyde (NHSGGC) can only issue a Certificate of Sponsorship (CoS) where these are met.

• This is a permanent post.
• The post is based at Peterhill Park, 28 Adamswell Street, within Adult Community Mental Health Services across Glasgow City.
• The working pattern is Monday 9:00am–4:00pm, Tuesday 9:00am–4:30pm, and Wednesday to Friday 9:00am–5:00pm.

Your responsibilities will include providing reception duties, data input, record management and general typing. You will deal with referrals and enquiries received through the Single Point of Access and provide administrative support to the multidisciplinary team.

You will also support the generic functions and duties of the wider administrative team across the sector and beyond, as required, ensuring an effective, responsive and efficient administrative service is maintained.

• Experience of working in a secretarial or administrative environment.
• Good organisational and time-management skills.
• Ability to manage calls, emails and competing workloads independently.
• Experience of data input and maintaining accurate records.
• Good typing and general administrative skills.
• Ability to communicate effectively with multidisciplinary colleagues and service users.
• Ability to work flexibly and provide support across the wider administrative team as required.

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Nycola Dunn
Assistant Business Support Manager
Telephone:
Email: Nycola.

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Details on how to contact the Recruitment Service and the Recruitment Process:
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NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working…