Personal Assistant

P ERSONAL ASSISTANT BELFAST CITY CENTRE ( HYBRID)

Nixon McQuade are currently recruiting for an experienced Personal Assistant to join a well-established professional services organisation in Belfast.

This is a varied support position working alongside senior professionals, providing day-to-day assistance across diary management, client administration, billing and document preparation. The role would suit an experienced PA who is organised, proactive and comfortable managing competing priorities within a busy professional environment.

The Role

Key responsibilities will include:

• Managing diaries, appointments and meeting arrangements for senior colleagues.
• Producing, formatting and updating correspondence, reports, presentations and other documentation.
• Assisting with new client and matter setup, including completion of relevant internal procedures.
• Coordinating travel arrangements, accommodation and external appointments.
• Supporting the billing process, including invoice preparation and related administration.
• Monitoring outstanding invoices and assisting with payment follow-up where required.
• Maintaining accurate documentation and information relating to ongoing client work.
• Assisting with internal projects and wider administrative requirements.
• Providing additional support across the wider team when necessary.

The Person

We are looking for someone with:

• At least 2 years experience working as a PA within a professional services environment .
• Strong working knowledge of Microsoft Office.
• Experience using digital dictation.
• Excellent organisational and time-management skills.
• Strong attention to detail and the ability to produce work to a high standard.
• The ability to prioritise effectively while handling several tasks and deadlines.
• Professional and confident communication skills.

Previous exposure to systems used for billing, time recording, document management or client/matter onboarding within a legal or professional services environment would be beneficial.

Whats on Offer

• Join an established and highly regarded international professional services organisation.
• Work alongside experienced professionals within a busy Belfast team.
• Exposure to a broad range of client and business activity.
• A varied position covering PA support, billing, documentation and client administration.
• Opportunity to continue developing your experience within a professional services environment.

If you have previous PA experience within professional services and would like to find out more, apply with your CV or get in touch for a confidential discussion.

Skills:
dictation Billing Compliance pa support onboarding Invoicing

Benefits:
Work From Home hybrid