Facilities Administrator

Administrator

Department:
Operations
Reporting to:
Head of UK Operations

Location:

Leeds City Centre & Home Working
Working Pattern: 3 days in the Leeds office / 2 days working from home

Employment Type:

Permanent

Start Date:

ASAP

We are looking for an organised and proactive Administrator to join our Operations team.

This is a great opportunity for someone looking to build a career within administration and operations. You will support the day-to-day running of projects, helping to keep schedules, records, data and communications organised and up to date.

You will work closely with the Head of UK Operations and wider Operations, Delivery, Quality and Finance teams, gaining exposure to project coordination, facilities management and operational delivery.

• Provide general administrative support to the Operations team.
• Assist with scheduling and coordinating project activities and resources.
• Maintain accurate project schedules, records and documentation.
• Communicate with clients, suppliers, contractors and internal teams.
• Monitor project progress and flag potential delays or issues.
• Assist with workload allocation and operational planning.
• Produce basic reports and planning updates.
• Maintain company systems and ensure information is accurate and up to date.
• Support project mobilisation, bids and new contract planning.
• Undertake additional administrative duties to support the wider business.

We're looking for someone who is organised, reliable and keen to learn.

Previous experience in administration, coordination, scheduling or a similar role would be beneficial, but attitude and willingness to develop are more important.

• Strong organisational and time-management skills.
• Excellent attention to detail.
• Good written and verbal communication skills.
• Confident using Microsoft Office and computer systems.
• Ability to manage multiple tasks and deadlines.
• Proactive attitude and willingness to learn.
• Ability to work independently and as part of a team.

This role offers the opportunity to develop within a growing business and gain experience across administration, project coordination, operations, facilities management and client delivery.

As the business continues to grow, there is genuine scope for progression for someone who performs well, takes ownership and wants to build a long-term career within Operations.

We are a growing Risk Management business, providing compliance, facilities management and operational services across a large property portfolio.

The business has experienced significant growth and is continuing to expand its operational teams and service offering. This role will support the continued growth of the business and the effective delivery of its projects and services.