SLLC - Secretary to CEO

Job Description

Location:

Floor 5, SLLC Headquarters, Almada Street, Hamilton

No of Posts: 1

Hours:

35 per week

Work Pattern:
Monday to Thursday 8:45am - 4:45pm (1 hour unpaid break), Fri 8:45am - 4:15pm (30 mins unpaid break)

Salary/Hourly Rate: £37,702 - £38,779

Duration:
Permanent

Job Profile:  to view

South Lanarkshire Leisure and Culture (SLLC) is seeking a highly organised and professional CEO Secretary to provide vital secretarial and administrative support to the Chief Executive and Heads of Service. This is a key role within our Leadership Team Support Service, requiring discretion, initiative, and excellent communication skills.

• Manage diaries, meetings, travel, and hospitality arrangements for senior leaders.
• Prepare and circulate reports, correspondence, and documentation.
• Liaise with elected members, board members, council departments, and external agencies.
• Maintain confidential records and databases.
• Supervise other secretarial staff and delegate tasks effectively.

We're looking for someone who:

• Is proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Has experience in minute taking, diary management, and supporting virtual/in-person meetings.
• Demonstrates excellent organisational skills and attention to detail.
• Can manage competing priorities and maintain confidentiality.
• Is flexible, resilient, and confident under pressure.
• Has strong interpersonal and communication skills.

A relevant qualification (e.g., HNC/HND in Business Administration) and knowledge of SLLC's governance structure are desirable.

This post operates on a hybrid working basis, combining office-based and home working. The successful candidate will be expected to attend the office on designated days, with the flexibility to work remotely for the remainder of the week.

Any candidate canvassing elected members or employees, either directly or indirectly, in relation to recruitment, will immediately be disqualified.

An Overseas Criminal Records Check is required where applicants born outside the UK (Scotland, England, Wales and Northern Ireland) or who have lived or worked outside the UK for a continuous period of twelve months in the past 10 years.

Applicants are responsible for providing evidence of the Overseas Criminal Record Check. The check must be translated into English and should come from the police, judicial authority, government department or home embassy of the country or countries concerned. The check must include an official statement confirming that the applicant does not have any history of or pending criminal record proceedings. Checks may be carried out to authenticate the documents provided.

South Lanarkshire Leisure and Culture is committed to fostering equality, diversity and inclusion in its workforce. Therefore, we welcome applications from all sectors of the community, including under‑represented groups within our workforce. We are keen to receive applications from candidates who have a disability, who are from a care experienced background, who are from a black, Asian or minority ethnic background, from a military service background and from those who are new Scots.

As a Disability Confident employer, we guarantee an interview to all disabled applicants who meet the essential criteria as outlined in the job profile for this position.

As proud holders of the UK Armed Forces Covenant Gold Award, South Lanarkshire Leisure and Culture is also committed to supporting members of the armed forces community, including service leavers, veterans, reservists and their families. In line with this commitment, service leavers, their close family members, veterans and reservists will…