PA - Tax

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

Job Title:

PA

Office

Location:

London office

Department:
Tax & Incentives

Working Hours:

35 hours per week, 9:30am to 5:30pm but additional hours may be required.

We are happy to consider agile and flexible working patterns.

Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office.

Delivering a professional secretarial, organisational and administrative service, including supporting client billing. The role requires a proactive and responsible individual with a proven track record of independently managing their workload, demonstrating initiative, and delivering comprehensive, client-focused solutions in a dynamic and evolving environment for an allocation of lawyers within a legal group.

• Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services.
• All members of the firm participate in our Responsible Business program.

• Take ownership of tasks, ensuring delivery of high-quality work on time and to expectations.
• Organise and prioritise workload and maintain a composed and professional approach in a dynamic working environment, Plan for and deliver high quality, accurate work.
• Manage deadlines and respond to change and competing deadlines or priorities of all work.
• Demonstrate strong and effective organisational skills, regularly demonstrate initiative, identify issues and propose potential solutions where appropriate.

• Support inbox management including e filing where required.
• Proactive diary management including arranging meetings and associated logistics, conference calls, lunches and other appointments using business knowledge.
• Organising travel whilst adhering to the Global Travel Policy requirements (including flights, accommodation and restaurant suggestions/reservations) and providing detailed itineraries.

• Client Interaction & Relationship Building.
• Build an understanding of the nature of the fee earners’ work, get to know their clients and build relationships with them and the client PAs.
• Initiate regular communication with allocated fee earners to understand their priorities and support requirements.
• Take ownership of client enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
• Build a network of strong working relationships both internally and externally.
• Demonstrate awareness of client circumstances and pressures, and proactively anticipate and prioritise client needs.

• Demonstrate active interest in the firm’s clients, business needs and commitment to responsible business.
• Assist partners and fee earners with their BD responsibilities including pitches and proactively updating CVs and credentials.

• Work independently to a high standard in billing cycles, with a good understanding of client preferences and firm systems.
• Support the client billing process using 3E by preparing and generating bills, maintaining accurate records of expenses, disbursements, and fees, liaising with the billing department to track payments, and responding to internal and external requests for supporting documentation and details.
• Demonstrate a strong understanding of risk and compliance procedures, including the preparation and management of client engagement letters.
• Skilled in supporting firm-wide compliance initiatives by ensuring documentation accuracy, upholding confidentiality, and adhering to internal policies and external legal requirements.