Clerk to Governors

Clerk to Governors

Reports to:

Clerk to Governors

Location:

Home-based, with regular travel to schools across London and travel to our central offices at EdCity in White City, London

Contract:

Permanent Pattern:
Part time (20 hours per week, term-time only) Closing date: 08/09/2026 Interviews: w/c 14/09/2026 Full-Time Salary: £32,000 to £35,000 Part-Time Salary: £14,678 to £16,054

• With the Chair and Principal, prepare focused agendas for all meetings
• Liaise with those preparing papers to make sure they are distributed on time and in-line to network-wide standards
• Monitor attendance and take appropriate action in relation to absences
• Attend all meetings and take detailed minutes that accurately reflect the meeting, discussion and decisions
• Draft formal minutes and liaise with the Chair and Principal to review prior to final approval by the Board/Panel
• Ensure all papers and final minutes are filed and accessible on internal systems
• Coordinate the annual meeting schedule and agenda planner, in discussion with the Chair, Principal and Central Governance Team
• Coordinate Governor Review Panels within statutory procedure and time frames
• Draft decision/outcome letters on behalf of governors, liaise with the Chair to finalise and circulate to relevant parties within statutory time frames
• Administrative support to the Regional Governance Officer for governor recruitment and induction
• Maintain up-to-date membership and training records on internal systems
• First point of contact for governance queries from Principals and local governors, in discussion with the Central Governance Team as needed

• Right to work in the UK
• Boards and panels meet at various times throughout the day and evening during the school term (Monday - Friday). The Clerk must be available to prepare for and attend all meetings in the academic year
• This post will require attendance at Ark’s central office near White City for meetings, essential training and supervision. The Clerk must attend these events
• English and Maths GCSE, or equivalent, at grade 5 or above
• Qualification in Clerking to Local Governors
• Experience of accurate minute taking in a formal setting
• Experience of governance in a school and/or corporate environment
• IT literate and competent using MS Outlook, Word and Excel
• Advanced IT skills with experience of Microsoft 365, Governor Hub and/or GIAS
• Excellent communication skills (written and verbal) with the ability to foster relationships
• Self-motivated and able to work with remote supervision
• Excellent time-management skills and ability to manage multiple workloads
• Proactive, organised and flexible to ensure deadlines are met when reliant on others for information

• Our flexible working model offers the best of both worlds, balancing in person collaboration, either in our state of the art West London office or through visits to our schools, with the flexibility of remote working. In addition to flexible working arrangements, employees can request to work fully remotely for up to 10 working days a year, whether this be in the UK or abroad.
• Our flexitime policy allows you to work your hours around our core hours of 10.00 - 16.00, helping you prioritise your work-life balance and personal commitments.
• 27 days annual leave plus bank holidays, rising with each year of service up to 30 days after 3-years’ service. This entitlement is pro rata for part time employees. This entitlement excludes bank holidays. Full office closure between Christmas and New Year.
• As an Ark employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, our workplace pension scheme where we make an 11% contribution; you are not required to contribute towards this scheme unless you choose to.
• Depending on your…