Project Support Coordinator; Up mths ) WFH Hybrid
Singapore
Listed on 2026-09-18
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Administrative/Clerical
Office Administrator/ Coordinator
Nearest MRT:
Paya lebar; WFH arrangement available - must be flexible (TBC)
Mon to Fri; 9am to 6pm
5 months contract under agency headcount
Up $3.5k + Completion Bonus (up to $6k)
The Project Coordinator will provide administrative and operational support to the Project Management team. You will ensure smooth day-to-day execution by managing project documentation, tracking procurement deliveries, coordinating site schedules, and serving as the primary liaison between the office and the field installation teams.
Document Control & Management: Organize, update, and maintain all project-related documents, including engineering drawings, factory test certificates, structural calculations, and operation manuals.
Permit & Access Coordination: Draft and submit localized permit applications, Risk Assessments (RA), and Method Statements (MOS). Coordinate site access passes for engineers and sub-contractors with building owners.
Procurement & Vendor Tracking: Liaise with suppliers to track the manufacturing and shipping timelines of solar panels, inverters, and HVAC equipment, flagging potential delivery delays early.
Meeting & Progress Administration: Schedule project progress meetings, take detailed minutes, and compile weekly status updates or site photos into clean client reports.
Billing Support: Assist the project team in compiling necessary proof-of-work documents, site completion signatures, and equipment delivery orders required by the finance department to trigger vendor payments.
Diploma or Higher NITEC in Mechanical/Electrical Engineering, Sustainable Energy, or Building Facilities Management or Business administration diploma with project experience
3 years of administrative or coordination experience, ideally within construction, M&E, solar EPC, or facilities management.
R2197748
EA License No. 13C6342
Only shortlisted candidates will be contacted.
Thank you
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