Project Administrator

Detego Global is on the lookout for a Project Administrator to join our Engineering and Product Management function.

We are looking for a highly organised and proactive individual who thrives in a fast-paced environment and takes pride in keeping things running smoothly behind the scenes. You will work directly alongside our Project Managers, Engineering Leads, and Department Heads, providing the administrative backbone that enables our teams to focus on delivery and client outcomes.

This role sits at the heart of the department, touching everything from project tooling and scheduling to compliance documentation and recruitment coordination. It is an ideal position for someone who enjoys variety, takes ownership, and wants to grow within a technology-driven organisation.

The role offers real opportunity for development and long-term progression within the project management and operations function.

Reports to:

Project Manager

Place of Work:

Hybrid Remote/Office in Horsham

Compensation:

Responsibilities and Duties:

The Project Administrator provides essential coordination and administrative support across multiple concurrent projects and client engagements. Working closely with the Project Management team, this role ensures the operational backbone of the department runs efficiently and effectively.

Their responsibilities will include:

Project Management Support

• Assist the Project Managers with the day-to-day management of multiple products and client engagements running simultaneously.
• Track project progress, capture key actions and decisions, and follow up to ensure timely completion.
• Maintain a clear and current view of workload across all active projects to support prioritisation.

Request Intake & Coordination

• Act as first point of contact for incoming requests across the department, ensuring nothing is missed or misdirected.
• Support the organisation and triage of Jira, including capturing and logging requests from the Sales team and routing them to the appropriate owners.
• Ensure all requests are recorded with sufficient detail, correctly categorised, and tracked through to resolution.

Schedule & Calendar Management

• Manage calendars for Department Leads and Engineering Leads, scheduling meetings efficiently and minimising conflicts.
• Proactively monitor upcoming schedules and flag changes, additions, or clashes to relevant stakeholders in a timely manner.
• Coordinate scheduling logistics for cross-functional meetings, reviews, and external client touchpoints.

Documentation & Tool Management

• Maintain the structure and organisation of the team’s Confluence space, ensuring documentation is accurate, consistently formatted, and easy to navigate.
• Keep  updated as the primary project management tool, including task status, timelines, ownership, and priorities ensuring it reflects an accurate picture of project activity at all times.
• Support the creation and upkeep of internal process documentation to agreed standards.

Meeting Administration & ISO Compliance Records

• Attend departmental meetings and produce accurate, structured minutes and action logs.
• Manage the volume and consistency of meeting records required to support ISO compliance obligations (ISO 27001 & ISO 9001), currently generating in excess of 50 individual records per two-month period across Engineering alone.
• Ensure all documented outputs meet the standards required for internal audit and external review.

ISO Review Support

• Provide administrative support across the full cycle of ISO review activities daily, weekly, monthly, quarterly, and annually.
• Prepare meeting packs, collate evidence, distribute agendas, and ensure outputs are captured and stored correctly following each review.
• Help to maintain an audit-ready record of compliance activities at all…