Lease Admin

Position Overview

Position Overview:

The Lease Administrator will work closely with our clients to help support across all lease management areas. The tasks will cover abstraction, system updates and liaising with landlords. The Lease Admin will work on various projects as they arise, providing the chance to learn new systems, processes and procedures. The below responsibilities are not an exhaustive list, and each one could contain more sub-tasks.

This position will assist in administering all levels of Lease Administration and special projects as needed by management. Assist with abstraction of key data points from leases. Assist with creating leasing data in relevant system(s), whilst also running business processes (indexation to uplift rent, show clients commitments to landlords etc). Assist with client reporting e.g. scheduling key events reporting and discussing with clients in detail.

Acting on behalf of our clients to liaise with Landlords, requesting copies of invoices to reconcile against what they should be paying according to their lease and challenging where necessary. Support with system administration activities including user maintenance, updating configuration, customising the system etc. Support with running IFRS
16 calculation in the system (post lease update activity). Service charge reconciliation. Uploading sales data and calculating turnover rent (for Retail clients). Understanding clients’ portfolios to be the main contact point for internal and external lease related enquiries. Assisting with sub-leasing portfolio to cover activities such as, raising tenant invoices, posting receipts and providing aging reports.

We understand the need to provide a flexible working environment partnered with team collaboration and socialisation. Therefore, we operate a hybrid working model with 3 days of working from home per week. Please note that the successful candidate will be required to align with either UK or North American business hours, working Monday to Friday.

• Must be able to work during UK/NA hours and South African public holidays (you will receive take UK/NA holidays instead of SA holidays).
• 2-4 years’ experience as a Lease Administrator with focused on Occupiers in the commercial sector.
• Ability to communicate effectively with clients, peers, and management through written and/or verbal communication.
• Ability to work independently.
• Ability to work under deadlines.
• Good organisational skills and the ability to manage priorities.
• A high degree of dependability, motivation and flexibility.

• Experience using MRI Software applications.
• Legal background.
• Understanding of Property & Lease Management processes & principles.
• Comfortable with System Administration tasks (non-technical).
• Knowledge of Turnover Rent and / or IFRS
  16.
• Previous experience with client facing roles.

• office breakfasts, quarterly lunches and virtual social events.
• employee-led groups such as our DEI committee, employee resource groups such as Women and Allies, and our Pride Event Group.
• Medical Aid Scheme.
• Personal Pension plan.
• MRI Software Parental Leave benefit.
• 25 days of annual leave plus public Holidays.
• bank of 16 hours of "Flex Time Off" to be used whenever and however you choose.
• Tuition Reimbursement Schemes.
• flexibility of working from anywhere in the world for two weeks out of the year.
• employee-led resource groups to maximize your experience at work.
• Add 16 extra hours to your time off to shorten your workday as part of our Flex at MRI program.
• Utilize 16 hours of paid time to volunteer.
• employee referral scheme rewards you for bringing in talent.
• regional-specific healthcare benefits for you and your family.
• Parental Leave and parental support perks allow…