Foundry Development Administrative Coordinator

[26-105] Foundry Development Administrative Coordinator

Position: Foundry Development Administrative Coordinator

Location:15452 Russell Ave with some work from home

Hours: Average 15 hours/week

Salary: $28/hour

Start Date: ASAP

End Date: December, 2027

We are looking fora Foundry Development Administration Assistant tojoinour

Foundry South Surrey/White Rock Centre Development team!

Ideally, this individual is a collaborative and adaptable team player, with strong communication and relationship-building skills, and experience working with youth and families from diverse backgrounds. They have a demonstrated understanding of cultural safety, equity, and inclusion, are comfortable facilitating groups, and are well-organized with proficiency in basic computer applications (Word, Excel, Outlook, Teams, PowerPoint).

SOURCES is a community-based non-profit organization providing support and hope to communities in the Lower Mainland, on Vancouver Island, and across Northern BC. Sources strives to create vibrant and resilient communities through support to adults, children, youth, and families facing challenges in life such as mental health, disability, poverty, substance use, and conflict. We support our communities through leadership, education, and volunteerism.

Sources is committed to learning about, celebrating and incorporating Indigenous knowledge into our practices as we continue our work in truth and reconciliation. People of all races, cultures, ethnicities, 2

SLGBTQIA+, and abilities are welcomed to work with us. We value diversity, respect, and collaboration as we promote our mission: social wellness for our community.

• Provide day-to-day administrative and project coordination support, including maintaining calendars, meeting schedules, action lists, contact lists, planning documents, and project records.
• Coordinate meetings, consultations, working groups, and other project activities involving internal teams and external partners.
• Prepare and distribute agendas, meeting materials, presentations, briefing materials, minutes, and action summaries.
• Track action items, commitments, deadlines, decisions, and follow-up requirements and support timely completion.
• Maintain organized electronic files, records, trackers, databases, and other project documentation.
• Draft and format routine correspondence, invitations, updates, presentations, and other communications.
• Maintain accurate and current contact information for partners, advisors, funders, donors, and other interest holders.
• Coordinate meeting and event logistics, including invitations, RSVPs, venues, virtual meeting arrangements, catering, supplies, and participant communications.
• Gather, organize, and maintain information required to support project planning, reporting, funding applications, presentations, and decision-making.
• Support preparation of updates and materials for leadership and other internal and external audiences.
• Help ensure decisions, commitments, and relevant information are documented and communicated to appropriate individuals and groups.
• Ensure project documents, records, and communications are professional, accurate, current, and easily accessible.
• Provide administrative and coordination support for special projects and other related activities as required.

• Support coordination of the overall development of Foundry South Surrey/White Rock across service planning, integration, partnerships, community engagement, fund development, and site development.
• Maintain Foundry-specific workplans, implementation trackers, planning records, milestones, and key project documentation.
• Support coordination between the different work streams involved in developing and preparing the centre for opening.
• Support site development and planning activities, including consultations with partners and interest holders regarding the future Foundry space.

• Coordinate meetings and activities of the Foundry South Surrey/White Rock Youth Advisory Committee and Family/Caregiver Advisory Committee.
• Support advisor recruitment, onboarding, participation, and ongoing engagement.
• Coordinate honoraria, reimbursements, attendance records, forms, and other administrative requirements associated with advisor participation.
• Create welcoming, accessible, and well-organized opportunities for youth…