Compliance Administrator

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Country/Region:
Un

Location:

Aldermaston, United Kingdom

Date: 16 Sept 2026

Description:

Making the world Move

Exolum are an innovative fuel storage company with the priority of a green energy future operating globally. People are at the heart our expansion plans with a focus on developing our colleagues to reach their potential while accepting everyone as they are!

We needatalented individual to become part of our Customs team working as part of 6 people team. As a Compliance Administrator, it will report to the Customs & Excise Tax Lead, you will be responsible for carrying out routine compliance checks, maintaining records and tracking actions, preparing compliance documentation, and identifying and escalating issues in line with agreed procedures.

Key responsibilities include, but are not limited to, the following routine activities:

• Complete assigned KPI/live checks in line with the agreed rota and evidence requirements.
• Complete standard systems-based audit checks and evidence review tasks as directed by the Customs & Compliance Specialist.
• Request, gather, organise and check evidence from terminals and internal stakeholders against agreed checklists.
• Prepare working papers, evidence packs, exception logs and first-pass notes for review.
• Maintain assigned records, trackers and evidence folders in line with agreed CASMS procedures and retention requirements.
• Update and maintain approval records within the Approval Databases, including identifying Exolum and customer approvals due for review.
• Carry out routine approval status checks by contacting HMRC, terminals and customers to confirm records remain current.
• Record approval review outcomes and escalation approvals that have not been confirmed, have expired, or have not been replaced.

The successful candidate will have GCSEs (or equivalent) in Maths and English, strong Microsoft Office skills, and experience in an administrative, compliance, operational, stock control, or audit support environment. They will possess excellent attention to detail, be comfortable maintaining records and following structured processes, and have strong written communication and organisational skills. The role requires the ability to manage priorities, work independently, escape issues when appropriate, and quickly learn compliance procedures, HMRC requirements, and internal systems.

A willingness to travel nationally within the UK as required is also essential.

At Exolum we run a Competency Model which has been defined accordingly to our strategy, values and the geographies where we operate, making it a unique and exclusive document for Exolum. The competency Model is understood as the set of identifiable and measurable behaviours (skills, aptitudes and motivations, among others) that enable a person to achieve superior performance.

We Care
- We anticipate, identify and solve the needs of our internal and external clients.

- Level

We Do
- We face opportunities and challenges with proactivity, energy and enthusiasm and we take responsibility for our actions
- Level

We Connect
- We listen, share information and communicate clearly, transparently and openly
- Level

We Include
- We welcome, respect and value the uniqueness of people.

- Level

We Get Together
-We actively collaborate with other people in achieving shared goals
- Level

We Trust
- We act with integrity and coherence with our values and we comply with the commitments acquired
- Level

We Think Different
- We contribute, explore and experiment with new approaches to challenges without fear of being wrong
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